Administrative Support Assistant

Dykema Gossett PLLC, a leading national law firm, is recruiting for an Administrative Support Assistant in our Detroit, Michigan office. The core duties and responsibilities of this position revolve around supporting others and delivering exceptional customer service. Under the supervision of the Office Administrator, the ASA is responsible for providing administrative support to meet the daily needs of the office location. Responsibilities include preparing, organizing and filing electronic and non-electronic court filings, filing other legal documents; preparing binders, files and organizing legal documents; assisting with new business intake (NBI), processing invoices/expense reports, and time entry; helping to facilitate internal meetings and events; providing clerical support to attorneys, administrators, and legal support personnel; performing various other duties as assigned. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides support to administrative personnel and attorneys to support practice group needs.
• Creates, types, modifies and saves correspondence, memoranda, notes, outlines, legal documents, abstracts, charts, forms, etc., whether from drafts, originals or dictation.
• Copies and scans documents; and creates/updates files and binders.
• Enters new clients and matters by preparing and submitting conflict check forms, screening forms and new matter request forms through NBI system.
• Performs data entry tasks; Enters attorneys’ time and expenses from logs, diary notes, correspondence, etc. Maintains list of all current billing numbers.
• Scans, logs and uploads documents, emails and files into firm’s electronic document management system (NetDocs).
• Assists with corporate, real estate and litigation processes; Prepares documents for meetings and hearings; Provides back-up filing and e-filing support.
• Assists document clerks with overflow filing needs, including organizing client, attorney or section files.
• May provide direct administrative assistant support to attorneys and business professionals, as requested.
• Assists conference center team with office events, including set up, food and beverage tasks, and creating a welcoming environment for colleagues and visitors.
• Participates in the Employee Activities Committee, helping to plan office events, service projects, and community outreach activities.
• Assists attorneys with scheduling; makes travel arrangements upon request.
• Provides overflow reception coverage, as requested.
• Performs other administrative duties as assigned by Office Administrator.

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Two years of post-high school education and related work experience required; Associate’s Degree preferred; prior law firm/legal department experience is a plus.
• Excellent verbal and written communication skills, including proofreading, spelling, grammar, and punctuation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint); Typing proficiency with +55 wpm preferred.
• Possesses a high level of organizational and project management skills.
• Self-motivated with ability to multi-task and work with minimal supervision.
• Exercises independent judgment in determining priority levels of all work assigned and assures assignments are completed in a timely manner.
• Demonstrates a high degree of confidentiality regarding clients, guests, and conversations.

 

WHY YOU SHOULD APPLY 

Dykema offers an excellent salary and benefit package, including transportation assistance. Dykema provides a professional, diverse, and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual. 

EEO STATEMENT 

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. 

Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. 

It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity. 

E-Verify

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.