Legal Assistant 2 to Legal Assistant 3 In-training - DOH8670 Multiple (Permanent and Non-permanent)

This announcement is for two hybrid full-time Legal Assistant3 (LA 3) In-Training positions. One position is permanent; one is non-permanent and anticipated to last up to twelve (12) months.

This posting will remain open and continuous with a first review on August 6, 2025.

Apply early! The hiring authority reserves the right to make a decision at any time.

•LA 2: $3925– $5271 Monthly, DOQ (Range 44) 425F

•LA 3: $4119– $5531 Monthly, DOQ (Range 46) 425G

NOTE: This position may be filled at the LA 2 or LA 3 level, depending upon qualifications. If incumbent enters at the LA 2 in-training level, the incumbent will advance to the next level after successfully completing the in-training plan.

In-Training timeline (SEE In-Training Plan):

LA 2 to a LA 3 is a 12-month in-training.

This Legal Assistant position provides senior-level legal support to Office of Investigative and Legal Services (OILS) staff attorneys and paralegals in providing disciplinary and professional legal services to the agency. This position is responsible for complex legal support for staff attorneys, case managers, and paralegals relating to the disciplinary process. This position provides legal assistance that supports critical legal services for high-priority, time sensitive cases involving patient harm. The Legal Assistant collaborates with case managers, investigators, the legal management team, staff attorneys, assistant attorneys general, compliance officers, legal assistant staff, and paralegals to effectively carry out disciplinary services.

At the Division of Health Quality Assurance (HSQA), we oversee Washington state’s healthcare delivery system, ensuring the highest standards of care. We support the agency and divisions mission by implementing the discipline procedures for health and health-related professionals and business as required under the Washington Uniform Disciplinary Act, RCW 18.130 (UDA).

What You Will Do:

• Format disciplinary documents, draft and assemble the appropriate supporting documents, distribute disciplinary documents for signature, and process said documents for service, or for health law judge/review officer signature.
• Receive, review, and assess incoming documents via email, fax, and mail.
• Calendar scheduled hearing dates in Outlook for staff attorneys and paralegals.
• Schedule settlement conferences; coordinate schedules with staff attorney, assistant attorneys general, opposing counsel and/or respondent, and/or board or commission members.
• Facilitate meetings with staff attorneys, paralegals, case managers, investigators, and assistant attorneys general to project timelines for filing and service of summary motions.
• Facilitate requests for assistant attorneys general service.
• Coordinate, monitor, maintain, and update enforcement database by opening, closing, and maintaining disciplinary files and consulting with internal database users to resolve their technical problems.

Why Join Us?

• Impactful Work: Contribute to public safety and health protection efforts.

• Collaborative Environment: Work alongside dedicated legal professionals in a fast-paced environment.
• Growth Opportunities: Hone your facilitation skills as you coordinate and communicate with legal staff, outside parties, and board and commission members.

• Work-Life Balance: Enjoy a flexible, hybrid work environment with support for a healthy work-life balance.

If you’re ready to take your legal career to the next level, apply today! Let’s shape the future of health and legal services together.

Location and Flexibility: Enjoy the flexibility of our hybrid work environment, where you can balance working from home and collaborating in the office. It is anticipated that you’ll be expected to report onsite at the DOH facility located in Tumwater, WA, to meet business and operational needs two (2) days per week.

Required Qualifications

You must meet ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

To enter at the Legal Assistant 2, In-Training level:

Option 1: High School diploma or equivalent and two (2) years of experience in a legal environment supporting an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent, such as general clerical, customer service, reception/administrative support, office management, operations, or forms and records management.

Option 2: One (1) year as a Legal Assistant 1.

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies, or related field plus one (1) year of legal office experience or equivalent, such as general clerical, customer service, reception/administrative support, office management, operations, or forms and records management.

To enter at the Legal Assistant 3level:

Option 1: Four (4) years of experience in a legal environment supporting an attorney, administrative law judge(s), review judge(s) or equivalent, such as a judicial or quasi-judicial office(s).

Option 2: One (1) year as a Legal Assistant 2.

Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies, or related field of study plus two (2) years of legal office experience or equivalent, such as judicial and quasi-judicial office(s).

AND the following Competencies (Knowledge, Skills, Abilities, and Behaviors):

• Collaborates–Building partnerships and working collaboratively with others to meet shared objectives.

• Customer Focus–Building strong customer relationships and delivering customer- centric solutions.

• Decision Quality–Making good and timely decisions that keeps the organization moving forward.

• Values Differences – Recognizing the value that different perspectives and cultures bring to an organization.

• Being Resilient – Rebounding from setbacks and adversity when facing difficult situations.

• Demonstrates Self-Awareness – Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

• Self-Development – Actively seeking new ways to grow and be challenged using both formal and information development channels.

Preferred Qualifications:

• Two (2) years recent experience in a legal environment directly supporting an attorney, administrative law judge(s), industrial insurance appeals judge(s), or review judge(s).
• One year experience with Adobe Acrobat DC.
• Intermediate user of Microsoft Word and Outlook. Able to create documents, edit, format, and move between programs.
• Experience proofreading legal documents using proper grammar and editing skills.

Benefits and Lifestyle

We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health.

We are the Washington State Department of Health (DOH)

At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.

Conditions of Employment:

I am prepared, with or without accommodation, to do the following:

• Commit to a full-time 40-hour, 8am – 5pm workweek schedule.
• Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
• Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
• Perform my job duties either remotely from home or in person, on a drop-in basis, at the designated DOH site location. In-person work at the Tumwater, WA DOH office is required approximately 2-3 times per week.
• Legally drive a vehicle or arrange alternative transportation for state business.
• Engage in emergency response exercises and high-priority assignments as assigned during emergency events.

APPLICATION DIRECTIONS:

To apply, click "Apply" and complete the application. Attach your resume and cover letter. In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.

Make sure to document your years of experience, skills and abilities as listed in the qualifications section of this job posting.

Attach only the following:

• Resume
• Cover letter
• 3 or more professional references, if not included in your applicant profile
• DD-214 (if applicable)

Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year

Do not include or attach the following – these documents will not be reviewed:

• REMOVE personal photos – do not submit any documents containing personal photos.
• Transcripts (unless specifically requested in the Application Directions)
• Certifications or diplomas
• Projects or portfolios
• Letters of recommendation

Equity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.

Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Kristina Cox at employment@doh.wa.gov and reference DOH8670.

Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.

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Salary

• $3,925 - $5,531/month

Other Information

This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.

Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.

Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 07-21-2025