Probation/Pretrial Services Administrative Assistant

This position is in Downtown Denver and provides administrative support for the officer staff. Our ideal candidate will demonstrate personal characteristics that include professional demeanor, integrity, strong work ethic, and ability to maintain confidentiality.

Duties

The candidate should demonstrate work experience which shows progressively responsible clerical and professional office duties and a job history that indicates longevity and dependability. In addition, the candidate should be organized and detail-oriented, accept accountability for work product, possess excellent written and verbal communication skills, and be self-motivated, flexible and tactful when working under pressure in a team environment.

These representative duties are intended to provide generalized examples of duties and responsibilities that may be performed by the position, but this list is not intended to reflect all duties that may be performed.

• Prepares, reviews, edits and processes forms and correspondence, ensuring consistency and accuracy among court-supplied documents, officer reports, and related paperwork.
• Enters and maintains accurate data in the automated case tracking system (PACTS), including scanning of confidential case files and uploading files to the related case. As required, records chronological entries.
• Electronically files court documents via the court's case management system (CM/ECF) and electronically submits appropriate documents to the Bureau of Prisons and United States Sentencing Commission.
• Retrieves and verifies criminal history information for investigations.
• Reviews and validates treatment services invoices for services rendered. Ensures accuracy when processing invoices. Distributes invoices to the appropriate party within set timelines. Uploads treatment reports to corresponding client file.
• Coverage of reception desk/phone and duties.
• Performs related duties as required.

Salary

• $44,553 - $80,203/year

Conditions of Employment

Must be a U.S. citizen or lawful permanent resident seeking U.S. citizenship. Employees are required to use electronic funds transfer for payroll deposit. The Court requires employees to adhere to a Code of Conduct as well as specific employee policies and performance expectations.

Qualifications For placement as a CL 23, the applicant must have a high school diploma or equivalent and two years of general experience. General experience is defined as progressively responsible clerical, office, or other work that indicates possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position. Education HS Diploma/GED; Education above the high school level may be substituted for required general experience based on one academic year equals one year of general experience. Other Information

COURT PREFERRED QUALIFICATIONS AND EXPERIENCE

• Previous clerical or administrative experience within the legal or criminal justice field.
• Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
• Proficient in the use of Microsoft Office products, Adobe, and Windows 10.

Required Documents

Please read the "How to Apply" section.

How to Apply

All qualified applicants should submit the following:

• Application form AO78 (Download it here).
• Current resume and cover letter.
• Performance evaluations for the last two years (if unavailable, please indicate reason).
• College transcripts only if substituting education for required general experience.

Your application packet must be submitted as a single pdf document by email to: cod_hrd@cod.uscourts.gov.

Please note "Vacancy Announcement: 2025-04-USPO" in the subject line of the email. Incomplete applications may not be considered.

Benefits

Review our benefits