Pre-Suit Legal Assistant

At GOLDLAW, a personal injury law firm, we believe our employees' happiness, health, and engagement directly contribute to our clients' customer service. It has topped South Florida Sun-Sentinel’s top workplace for three consecutive years. We provide exceptional legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently, to grow the organization, and to enjoy life, given our benefit plans and competitive compensation. We are currently seeking a skilled and motivated professional to join our Team!

Position Summary:

The Pre-Suit Legal Assistant plays a critical role in the early stages of a personal injury case. This position is responsible for gathering and organizing essential information from clients, opening new case files, and ensuring that all documentation is accurately and promptly recorded in the case management system. The ideal candidate is detail-oriented, organized, and able to work efficiently in a fast-paced legal environment.

Job Duties & Responsibilities:

• Manage case files, ensuring that summaries are properly prepared and updated, litigation files are properly and securely maintained, and records and documents needed are collected and organized.
• Open and set up new case files, both physical and in case management software, in compliance with GOLDLAW professional standards.
• Ensure legal department files are maintained and destroyed in compliance with record retention policies and procedures. Track deadlines and follow up on any outstanding documentation.
• Handles all in-coming records from various on-line sources. (Chartswap.com and Bactes) 
• Collect documentation of all damage sustained, such as medical records, bills, and loss of income.
• Data entry of records and bills into Case Management software. (FileVine.)
• Communicate with clients to gather necessary documents and information to begin building a case and update case managers, attorneys, and clients on all status. 
• Conduct legal research pertaining to case preparation (Lexis/Nexis, Sunbiz) and provide information to the designated case manager.
• Review legal documents to ensure adherence to all legal requirements.
• Draft all written documents essential to clients, insurance companies, health Insurance, medical providers, and send to supervising Case Managers for review.
• Updates various involved parties as to case status. (Doctors, Insurance Companies, Hospitals, Medical Others, Clients.)
• Provide extensive contact with clients, insurance adjusters, and medical providers.
• Communicate case status with clients and outside counsel as requested.
• Process invoices for Police/incident reports.
• Serve as backup for office functions, including answering, screening, and directing phone calls; managing mail; and printing or copying documents.
• Other duties as assigned.

Compensation & Benefits:

•  Competitive Compensation 
•  Medical, Dental & Vision
•  Group Life Insurance and Accidental Death & Disability
•  Short Term and Long Term Disability
•  Employee Assistance Program (EAP)
•  401K with company matching
•  3 weeks paid time off (PTO)
•  10 paid holidays  

• High school diploma or equivalent; additional education or certification in legal studies is a plus.
• Prior experience in a law firm or legal intake environment is a plus. 
• Proven experience in a similar role within a law firm.
• Proficient in using Microsoft Office Suite.
• Strong organizational and multitasking abilities.
• Excellent communication and people skills.
• Attention to detail and accuracy.
• Knowledge of legal procedures. 

WORK ENVIRONMENT: 

This job operates in a professional office setting as well as working out in the field with the public at events. This role routinely uses standard office equipment: manual dexterity, physical mobility, and some physical strength/stamina. 

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to successfully complete most office tasks that require any physicality, which is limited in this position. 

GOLDLAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.