Receptionist

The Houston office of BakerHostetler has an excellent opportunity for an experienced Receptionist to join our firm.  A successful candidate will exhibit excellent communication skills, competency in general office administration, and a strong customer service approach.  Our ideal candidate is a polished professional who will create a positive first impression.  The job responsibilities include the following: 

• Open reception area each morning.
• Welcome clients and visitors upon arrival.   
• Observe business etiquette and always maintain a professional appearance.
• Direct the flow of mail, faxes, and deliveries to reach the intended recipients.
• Answer, screen, and forward phone calls in a professional manner. Route messages as appropriate. 
• Reserve conference rooms and visiting attorney offices. Send visiting attorney announcement emails, as appropriate. 
• Ensure proper maintenance and tidiness of the reception area.
• Perform a variety of clerical duties including preparing mailings, invoice entry and reconciliation, parking validation and reconciliation, expense reimbursements, etc.
• Assist with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Partner with facilities to prepare meeting spaces and arrange refreshments, as needed.
• Assist in event preparation by drafting invitations/other communications, tracking RSVPs, etc., as requested.
• Assist HR and Admin team on special projects.
• Other duties as assigned. 

Requirements:

• High school diploma or general education degree (GED).
• At least one year of prior reception experience.
• Prior experience as a legal receptionist preferred.
• Excellent written and verbal communication skills.
• Exceptional interpersonal and customer service skills.
• Proficient in Microsoft Office Suite and in working with printers, copiers, scanners, faxes, appointment and call forwarding systems.
• Exercise discretion with confidential and sensitive information and use good judgment while prioritizing needs of the firm.
• Ability to work well under pressure and quickly adapt to changing priorities.
• Ability to sit for extended periods of time.
• Ability to complete the essential functions of the role with or without reasonable accommodations.

For support with the application process, please reach out to: hourecruiting@bakerlaw.com.