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Job Description
Job Title: Real Estate and Corporate Paralegal
Department: Legal
Supervisor: General Counsel
Status: At will, Full Time, Exempt
WC Code: 8810 - Clerical/Office
EEO Class: 5 - Admin Support Workers
Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m., with afterhours/weekends as needed
Websites: https://www.gvhomes.com/gv-careers/
Compensation: Commensurate with experience. Exceptional benefits package, including health, dental, vision, retirement and daycare benefits.
Position Description:
The Real Estate and Corporate Paralegal will be a team-player, have a high level of verbal and written communication skills, and perform administrative functions for the department. This includes assisting attorneys in tracking critical deadlines and ensuring that projects and contracts are developed on time and with complete accuracy. The Paralegal will work with internal departments to gather necessary information to complete Legal Department tasks and transactions.
The ideal candidate will possess extraordinary attention to detail, the ability to communicate well with others, great work ethic and integrity. The ability to learn new things in a fast-paced environment will make for a successful candidate. Experience working on Department of Real Estate regulated subdivisions and with real estate escrows is a plus.
Essential Functions/Accountabilities:
- Act as a liaison between Legal and multiple internal departments to coordinate the gathering and assembly of information and documentation required for the sale of homes within Department of Real Estate regulated subdivisions.
- Prepare and update all forms for the sales of residential homes. Create dynamic forms (fillable) when appropriate.
- Perform corporate maintenance tasks for all company entities. Develop a tickler calendar system to ensure timely completion of corporate filings.
- Interface with escrow agents and title officers as requested to move transactions forward.
- Type general correspondence, reports, memoranda, and material of a general nature and documents specific to the legal area as required.
- Proofread documents for grammar, spelling, punctuation, syntax, and formatting consistency.
- Demonstrate working knowledge of word processing features including styles, merge, tables, redlining, table of contents.
- Prepare documents for transmission by regular mail, email, messenger, and/or overnight service, as required.
- Conducts research and distributes real estate documents.
- Scanning and filing electronic and hard copies of files.
Supervisory Responsibility:
None
Work Environment:
This job operates within the professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodations.
- Must be able to remain in a stationary position 80% of the time.
- The person in this position frequently communicates with others in person and on the phone.
- Must be able to read large amounts of written information and determine the most salient points.
Position Type/Expected Hours of Work:
This is a full time at will position, and work hours are typically Monday through Friday 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as department needs demand.
Travel:
Travel is primarily local during the business day.
Work Authorization:
Must be eligible to work in the United States.
Minimum Requirements:
- Bachelor’s degree, or commensurate experience.
- A minimum of 4 years’ experience as a real estate paralegal.
- Demonstrates superb organizational, time management, and multitasking skills.
- Excellent collaboration and communication abilities.
- Proficient with Microsoft Office.
- Ability to work under pressure in a fast-paced and deadline-driven environment.
This job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties and responsibilities. Job incumbents may be asked to perform other duties as required.
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