Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms. We’re also Mansfield Certified Plus.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position.

This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.  

The Position

Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.

Key Responsibilities

• Schedules and manages highly confidential meetings, documents and information
• Manages complex calendars; uses sound judgement to coordinate day-to-day meetings and responsibilities across a team of attorneys
• Schedules and tracks key meeting series, client requests, and project management, works backwards from deadlines to manage team communications and ensure deliverables are met
• Collaborates on projects aimed at improving communication, document management, data entry, and data management
• Assists with project management functions and process implementation on the client services team, including document preparation, enforcement of process improvements; and support with data collection, entry, and management
• Provides clerical or administrative legal services support as requested

Qualifications

• Bachelor’s Degree or equivalent professional experience
• Minimum of 1-2 years of experience in a law firm setting.
• Familiarity with Document Management Systems
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Experience with data entry or data management a plus
• Familiarity with web-based collaborative tools and work management software a plus
• Experience with team messaging and instant messaging platforms a plus
• Experience with email and calendar management, meeting coordination, and direct client interaction.
• Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines.
• Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
• Excellent written, verbal and interpersonal communication skills
• Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
• Demonstrated professionalism in all client and internal communication

Why Should You Apply? 

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits