Legal Assistant - (First - Party Property)

Hamilton Miller & Birthisel LLP

• Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.
• Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.
• Track court and internal deadlines, issue reminders, and escalate conflicts as needed.
• Open and organize new matters (parties, contacts, judges, divisions, service lists).
• Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.
• Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations; coordinate introductions and updates.
• Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.
• Format and prepare letters, forms, and basic pleadings for attorney review.
• Assemble and bookmark PDFs; assist with e-filing per attorney and/or paralegal direction.
• Review and apply judge- and division-specific procedures to scheduling, notices, and submissions.
• Maintain well-organized electronic and physical matter files using firm standards.
• Perform other duties as assigned.

• Proficient in managing attorney calendars and litigation timelines using case-management systems (AIM, PerfectLaw) and Outlook; skilled in tracking deadlines, sending reminders, and resolving conflicts.
• Experienced in opening and organizing matters, maintaining service lists, and preparing case summaries with key filings, deadlines, and client/carrier requirements.
• Advanced in legal software tools: Microsoft Office Suite, Teams, Zoom, and PDF platforms for document preparation, bookmarking, tabbing, and e-filing.
• Skilled in drafting and formatting correspondence, legal forms, and basic pleadings with strong knowledge of legal standards and procedural accuracy.
• Familiar with judge-specific procedures and division preferences for accurate scheduling, notices, and court submissions.
• Strong communication and interpersonal skills; liaises effectively with clients, carriers, courts, vendors, and internal teams.
• Highly organized in maintaining electronic and physical files, applying naming conventions, and ensuring timely document placement.
• Able to synthesize case details, anticipate procedural needs, and proactively address scheduling or filing issues.
• Maintains strict confidentiality and exercises sound judgment in all interactions.
• Flexible, dependable team player thriving in fast-paced legal environments.

• Associate's or bachelor's degree in Paralegal Studies or related field; Paralegal Certification preferred.
• Minimum three years' experience supporting litigation attorneys in a law firm or corporate legal department.
• Familiar with Florida state and federal court procedures, e-filing systems, and local rules.
• Proficient in legal case-management systems (e.g., AIM, PerfectLaw) and document preparation.
• Knowledge of legal billing practices and time-entry systems.
• Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.
• Notary Public certification preferred.

Hamilton, Miller & Birthisel: Collaborate with a Dynamic and Visionary Legal Team

At Hamilton Miller & Birthisel, we cultivate unique, talented individuals who bring fresh perspectives and new ideas. We offer a vibrant, inclusive culture where professional growth is not only supported but celebrated. Our firm is built on the belief that success thrives in environments where innovation, diversity, and collaboration intersect. We pride ourselves on creating a supportive environment where your voice will be heard, your contributions valued, and your potential realized. If you're ready to elevate your career in an environment that champions individuality, creativity, and professional excellence, we want to connect with you.

Equal Employment Opportunity Statement

Hamilton Miller & Birthisel LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

• All inquiries will be kept confidential.
• No third-party agencies at this time.