Clerical Support in the Housing Litigation Division (HLD)

About the Agency:
The New York City Department of Housing Preservation and Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

- We maintain building and resident safety and health
- We create opportunities for New Yorkers through housing affordability
- We engage New Yorkers to build and sustain neighborhood strength and diversity.

HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.

Your Team:

The Office of Enforcement and Neighborhood Services (OENS) leads the agency’s effort to work closely with other HPD divisions and outside community partners to identify buildings in distress, assess and develop appropriate strategies to address those properties and work closely with responsible owners to develop a plan to improve conditions and return buildings to firm financial footing and physical health. OENS uses enforcement tools within its Division of Code Enforcement, Housing Litigation Division, Emergency Operations and Enhanced Enforcement, and the Division of Neighborhood Preservation to ensure compliance with legal and regulatory obligations.
The Office of Enforcement and Neighborhood Services is composed of six divisions: Data Management & Technology (DMT), Division of Neighborhood Preservation (DNP), Administration & Internal Compliance (AIC), Housing Litigation Division (HLD), Division of Code Enforcement (DCE), and Emergency Operations and Enhanced Enforcement Division (EOD).
Your Impact:

Housing Litigation Division (HLD) initiates litigation against building owners in Housing Court to ensure compliance with housing standards contained in the New York City Housing Maintenance Code and New York State Multiple Dwelling Law. HLD seeks orders to correct violations, civil penalties, access warrants, 7A Administrators and appears in tenant-initiated proceedings.

Your Role:

Your role will be a Clerical Support/Community Associate in the Manhattan Housing Litigation Division (HLD). You will be responsible for, but not limited to the following:

Your Responsibilities:

- Assisting staff attorneys with conferences and settlements of cases;
- Preparing legal pleading and other necessary document for various types of litigation;
- Typing legal briefs, memorandums, affidavits of service and general correspondences;
- Assisting staff attorneys in preparation of legal pleadings and other necessary documents for various types of
litigation;
- Performing daily data entry functions in the Litigation Management System closing large volume of cases;
- Retrieving and reviewing heat and hot water violations, researching building ownership information
and entering information into the Litigation Management System database;
- Maintaining the unit’s files and court calendars;
- Performing difficult and responsible administrative work some of which may be of complex nature;
- Coordinating and filing cases with the court to be indexed, copying and faxing documents as needed;
- Coordinating the transporting of files to and from court;
- Answering and screening telephone calls and forward them for appropriate action and requesting office supplies as necessary

Preferred Skills:
- Assisting staff attorneys with conferences and settlements of cases;
- Preparing legal pleading and other necessary document for various types of litigation;
- Typing legal briefs, memorandums, affidavits of service and general correspondences;
- Assisting staff attorneys in preparation of legal pleadings and other necessary documents for various types of
litigation;
- Performing daily data entry functions in the Litigation Management System closing large volume of cases;
- Retrieving and reviewing heat and hot water violations, researching building ownership information
and entering information into the Litigation Management System database;
- Maintaining the unit’s files and court calendars;
- Performing difficult and responsible administrative work some of which may be of complex nature;
- Coordinating and filing cases with the court to be indexed, copying and faxing documents as needed;
- Coordinating the transporting of files to and from court;
- Answering and screening telephone calls and forward them for appropriate action and requesting
-Knowledge of computer entry/ability to learn and use computer database;
-Ability to work under pressure and to respond to inquiries from the public and colleagues rapidly;
-Attention to detail and organization;
-Ability to organize and prioritize multiple tasks.

Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.