Administrative Assistant, Legal Services - Bilingual Spanish Required

Job Type: Full-time

Job Title: Administrative Assistant

Exemption: Non-Exempt

Reports to: Program Coordinator

Program: Legal Services

This position ends 06/30/2026

PURPOSE OF THE POSITION: The Administrative Assistant will support CFL's Legal Services Program, providing legal services to immigrants in Sunset Park and throughout New York City.

I. RESPONSIBILITIES INCLUDE:

• Provide administrative support to help programs run smoothly and efficiently
• Respond to inquiries and maintain referral lists
• Coordinate appointment calendars
• Scanning, copying, shredding, and mailing
• Enter case notes when legal notices are received
• Call clients to remind them about appointments and the documentation needed
• Enter enrollment data in CFL’s client database: ClientTrack
• Prepare monthly/quarterly data reports for funders
• Purchase supplies
• Maintain up-to-date information on CFL programs for navigators to provide referrals
• Collaborate with CFLSP programs and attend community outreach events as needed
• Opportunity to receive comprehensive immigration legal training and other professional development
• Assist programs with other duties as assigned

II. QUALIFICATIONS:

• Associate’s degree or high school diploma/equivalency with relevant experience
• Bilingual: English/Spanish required
• Proficient in data entry and MS Office tools: Word and Excel
• Excellent attention to detail and organizational skills
• Effective written and verbal communication skills.
• Experience working with diverse individuals and communities
• Occasional travel required to engage with families and community service providers within CFLSP program sites in Brooklyn
• Flexibility to work occasional evening or weekend hours for outreach events

III. RELATIONSHIP WITH OTHERS:

• Build and maintain close, daily interactions with co-workers and supervisors
• Effectively communicate with families, CFLSP staff, and outside agency staff
• Have a strong sensitivity to cultural differences present among staff and clients within our organization
• Possess a strong belief in people’s ability to grow and change

IV. WORKING CONDITIONS:

• Work requires being in an office on-site, sitting at a desk, and using a computer and telephone
• Occasional travel is required to engage with other CFLSP program sites, community-based organizations.
• Flexibility to work occasional evening or weekend hours for outreach events
• Attend various meetings with internal departments and external stakeholders

V. SCOPE OF RESPONSIBILITY:

The Administrative Coordinator utilizes computer, organizational, interpersonal, and problem-solving skills to support CFL Legal Services. 

Compensation: $24.72 per hour

Cover letter required