Legal Secretary

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Maricopa County's Office of the Public Advocate wants the best and brightest for our Legal Secretary role!

We seek a candidate who can handle a fast-paced and high-volume environment. This person must be organized, an effective communicator, and able to juggle several tasks.

As our Legal Secretary, you can expect your work to be fruitful and fulfilling. While the atmosphere of Public Advocate consistently changes, you can expect to be both challenged and supported. You will provide clerical services such as proofreading, coordinating attorney schedules, handling case files, and preparing legal documents for the attorneys of Public Advocate. 

About the Office of the Public Advocate

The Office of the Public Advocate seeks professionals, both attorneys and legal staff members, to join our legal defense team!

We're committed to the mission of protecting the fundamental rights of our clients. We're dedicated to providing effective legal representation to all indigent persons, those individuals who are not able to afford the services of private lawyers, when appointed by the Maricopa County Superior Court. Our clients include juveniles charged with criminal offenses, parents, and children in dependency and severance matters (loss of parental rights), and people facing court-ordered mental health evaluation and treatment.   

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Two years of experience in legal preparations and proceedings within a legal setting

• High school diploma or GED

We Also Value

• Experience preparing legal proceedings and preparations in Juvenile Delinquency, Juvenile Dependency, Mental Health, and Delinquency/Dependency/Mental Health Appeals

• Intermediate Bilingual Skills (Spanish/English)

Job Contributions

• Type and prepare legal documents, briefs, petitions, and memoranda from written copy, oral, and/or mechanical dictation for filing in a fast-paced environment

• Review documents for completeness, typographical, and formatting errors

• Transcribe witness interviews from cassette tapes, CDs, and/or digital recordings

• Access information electronically from the Court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer inquiries for attorneys, staff, and clients

• Create, maintain, and update case management records accurately and in a timely manner

• Answer multi-line telephone, screen and transfer calls, take messages, and direct visitors

• Coordinate case files and calendars; file documents in hard files; prepare court calendars; schedule meetings, interviews, and legal calls for attorneys

• Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential material

• Support attorneys who represent persons who have been charged with, and/or have been convicted of crimes, some of which may include traumatic subject matter

• Occasionally provides back-up assistance for conflict checks and released advisory calendar

Working Conditions

• Mostly an office setting in a high-volume, fast-paced environment with frequent stressful situations. It requires long periods of sitting while completing computer activities. It may require the ability to lift boxes, floor to waist, up to 25 pounds, and carry, push, or pull a distance of 15 feet

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!