Receptionist / Legal Administrative Assistant

Receptionist / Legal Administrative Assistant
(Denver, CO)

Wilkinson Barker Knauer, LLP seeks a Receptionist/Legal Administrative Assistant for its top‑tier practice in Denver, CO. This is a non-exempt position with a 37.50 hour work week and the need for occasional overtime. Once trained, the Receptionist/Legal Administrative Assistant will be afforded the opportunity to work remotely two days each week, as approved by the Human Resources Manager. We provide competitive compensation and benefits and foster an enjoyable, inclusive, good-natured, and supportive work environment.

How to Apply:

To apply, please complete an application HERE and attach your cover letter, resume, and transcript, in pdf format.

Job Responsibilities:

This position reports to the Human Resources Manager and provides reception coverage and administrative support to a number of attorneys. The following is not a comprehensive list of responsibilities. Responsibilities may be changed or assigned as deemed necessary by the Firm:

• Answer main reception phones and assist callers.
• Greet incoming visitors, clients, and vendors.
• Manage incoming and outgoing mail and deliveries.
• Assist with office cleanliness and organization of supplies for the office, kitchen, and conference room areas.
• Accurately enter attorney time and adhere to all time-related deadlines.
• Assist with monthly client billing process and adhere to all billing-related deadlines.
• Assist with attorneys’ calendars by planning and scheduling meetings, conferences, and travel.
• Maintain and update attorney contacts and filing systems, both paper and electronic.
• Circulate conflict check emails; monitor responses, open new matters, and assist with preparation of engagement letters.
• Prepare check requests for invoices and expense reports for travel reimbursements; maintain Excel spreadsheet for all invoice and reimbursement submissions.
• Maintain accurate records of professional memberships, bar associations, and related attorney activities.
• Undertake occasional research projects.
• Format documents, convert PDFs to Word, and prepare Tables of Contents and Authorities.
• Draft, type, and proofread correspondence, pleadings, memos, presentations, charts, and other materials to ensure accuracy and clarity.
• Assist with legal filings, client meetings, hearings, and events.
• Prepare news and regulatory update emails for distribution to attorneys.

Qualifications:

A strong candidate will have these essential qualifications

• Ability to maintain strict confidentiality.
• Possess an ardent desire to see things through and take pride in the results produced.
• Be well organized, energetic, and driven.
• Keen attention to detail and excellent proofreading skills.
• Capacity to balance day-to-day work challenges and manage multiple projects successfully while working under tight deadlines with frequent interruptions and shifting priorities.
• A self-starter with the ability to think and work independently.

Education and Experience:

• Requires a college degree or two (2) years’ experience in a law firm or professional services environment. Law firm experience is strongly preferred.
• Requires experience and proficiency in Teams, Adobe, Microsoft Office Suite, and Windows 11.
• Experience with document management systems (i.e., NetDocs or similar platform), SalesForce, and legal timekeeping and expense platforms (i.e., LMS) strongly preferred.

Compensation and Benefits: 

Compensation is based on years of experience; the range for this position is $60,000-$70,000 annually. Staff are eligible for a discretionary bonus based on their performance during the preceding 12 months. In addition to compensation and bonuses, full-time staff are eligible for the following benefits:  medical, dental, and vision insurance; life insurance; long term disability insurance; accidental death or dismemberment insurance; short term disability insurance; travel insurance; a 401(k) plan; profit sharing (once eligible); parental leave; vacation/personal leave; pre-tax payment/contributions for transportation, parking, and dependent care; and a health savings account (if enrolled in a high deductible medical plan). All benefits listed above are subject to change at the discretion of the Partnership.

Our Firm:

Wilkinson Barker Knauer LLP (WBK), one of the largest law firms in the nation dedicated primarily to the practice of communications and energy law, is ranked as a “Band 1” firm by Chambers USA (Telecom, Broadcast, and Satellite: Regulatory) and Legal 500 (Telecoms and broadcast: regulatory), and is recognized as a “Silver Band” firm in the World Trademark Review 1000. WBK is the only firm to be named “Law Firm of the Year” in communications law six times by Best Lawyers Best Law Firm (2012, 2014, 2018, 2019, 2021, and 2025). The firm, with offices in Washington, DC, Denver, Colorado, and Austin, Texas, advises clients ranging from global Fortune 100 companies to small start-ups in regulatory, transactional, privacy, consumer protection, intellectual property, corporate and litigation matters involving all aspects of communications and energy law, at both the state and federal levels. To learn more about Wilkinson Barker Knauer, visit www.wbklaw.com.

WBK is a special place to work; we mean it when we say we are #notjustanotherlawfirm. With over 80 attorneys and advisors, the firm provides the quality of representation and client base typically associated with a large firm, with the personal style only a smaller firm can deliver.  Each day, we work together for both the common good of the group and the common goal of building and maintaining a nationally recognized legal practice. We highly value collaboration, supporting each other personally and professionally using our individual talents and expertise.  WBK has long been committed to providing all of our team members with an environment that allows each individual to reach their full potential in their own unique way.  Our team invests in our communities with attorneys and staff devoting substantial time and energy to pro bono work, volunteerism, civic and community leadership, charitable giving, mentoring, service on nonprofit boards, teaching, and more. These activities are actively encouraged and supported throughout WBK.

WBK is an Equal Opportunity Employer: We are committed to equal employment opportunity regardless of gender, age, racial or ethnic background, national origin, religion, sexual orientation, gender identity and expression, disability, or veteran status.

We look forward to meeting you.