Paralegal

About DeWitt LLP
DeWitt LLP is a full-service law firm with offices throughout Wisconsin and Minnesota, providing high-quality legal services to businesses, organizations, and individuals. With a strong reputation for client service and practical legal solutions, DeWitt attorneys work collaboratively across practice areas to deliver results-driven counsel. Our Intellectual Property practice group serves a diverse range of clients, from emerging companies to established businesses, providing strategic guidance in patent, trademark, and copyright matters. We are seeking a detail-oriented Docketing Specialist to support our IP team in the Madison office.

Position Summary
The Docketing Specialist for the Intellectual Property practice group is responsible for managing and maintaining accurate docketing and calendaring of critical deadlines related to patent and trademark matters. This role is essential in ensuring compliance with U.S. and international intellectual property deadlines, including those before the United States Patent and Trademark Office (USPTO) and foreign associates.

Key Responsibilities

• Maintain and assist with the firm’s IP docketing system for patents and trademarks
• Review correspondence from the United States Patent and Trademark Office (USPTO), foreign counsel, and international IP offices to identify and calendar deadlines
• Docket deadlines related to patent applications, office actions, maintenance fees, trademark filings, renewals, and oppositions
• Monitor and update deadlines based on incoming filings, communications, and status changes
• Generate and distribute deadline reports and reminders to attorneys and IP staff
• Perform quality control checks to ensure accuracy and completeness of docket entries
• Coordinate with attorneys, paralegals, and foreign associates regarding deadlines and requirements
• Assist with electronic filings through USPTO systems (e.g., Patent Center, TEAS) as needed
• Support the implementation and improvement of IP docketing procedures and systems

• 5+ years of intellectual property docketing experience
• Strong knowledge of legal terminology and docketing procedures
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines with minimal supervision
• Strong written and verbal communication skills
• High level of professionalism and client service orientation

• Health, dental, and vision insurance
• 401(k) with firm profit-sharing contribution
• Paid time off and holidays
• Professional development opportunities
• Hybrid work environment after onboarding: two days remote/three days onsite

How to Apply
Please submit your resume and a brief cover letter outlining your experience and interest in the position.