Legal Assistant

For over 50 years, OLEN has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-space projects. Additionally, Olen's multi-family portfolio consists of over 17,000 apartment units in 57 residential communities, located in Nevada, Florida, Arizona, Georgia, Tennessee, North Carolina, and South Carolina.

Olen was built from the ground up through disciplined investment, unwavering attention to detail, and a focus on hiring and promoting people who care. Our culture is one of teamwork, integrity, and pride for our communities. If you feel these values are a match, we’d like to invite you to be a part of our story.

Please visit www.Olen.com for more information.  

Legal Assistant

We are seeking an experienced Legal Assistant to provide legal support to the in-house legal department with particular emphasis on litigation/pre-litigation and business transactions support for OLEN and its related companies.

Main Job Tasks and Responsibilities:

Collaborates with and aids attorneys on litigation matters. This may include, but is not limited to, the following:

• Maintain reporting on litigation and prelitigation matters that tracks key metrics, including case facts, status, service of process, settlement posture, hearing dates, filing deadlines, etc.
• Draft and respond to basic discovery. 
• Maintain working knowledge of basic civil procedure in state court with an emphasis on landlord-tenant and post judgment collection matters.
• Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly.
• Manage legal mail and service of process.
• Perform printing/scanning/mailing/Bates numbering.
• Draft business correspondence and communicate with opposing counsel and parties.
• Coordinate attorney schedules for meetings.
• Organize legal files.
• Collaborate cross functionally on legal department functions, or other special projects, including with other departments.
• Serve as an ambassador for the legal department, build rapport and open and honest working relationships with various stakeholders.

Qualifications

• College degree or equivalent preferred.
• Minimum 3+ years’ experience as a litigation legal assistant, preferably with experience handling business, real estate, landlord/tenant and post-judgment collection matters.
• Demonstrate proficiency with state court e-filing systems.
• Ability to remain flexible, re-prioritize and respond to changing demands.
• Proficient in the use of Excel, MS Word, Adobe and Outlook.
• Able to produce high-quality, written communications.
• Must possess a thorough command of the English language including excellent spelling, grammar, and punctuation skills.
• Must be punctual, dependable, and proactive.
• Must be very well organized and have the ability to multitask.
• Remain open and adaptable to change and new challenges for growth.

Reasonable accommodations which do not impose an undue hardship on the company may be made to enable qualified individuals with a disability to perform the essential duties of the job.

Olen values its collaborative team environment, and therefore employees are onsite at the Newport Beach headquarters. There is no hybrid-remote flexibility.

Job Type: Full-time, in office

Compensation: $30.00 - $40.00 per hour

The successful candidate’s starting hourly rate will be determined based on job-related skills, experience, and qualifications.

Benefits:

• Healthcare plans including medical, dental and vision
• 401(k) Retirement Saving Plan, including company matching contributions
• Basic life insurance
• Paid time off
• Employee referral program