Office-Based Legal Administrative Assistant

About the role

•  Location: Oguz Law Office, 1990 N California Blvd, 8th Floor, Suite 38, Walnut Creek, CA 94596
• Job Type: Full-time, Onsite
• Working Hours: Monday to Friday, 9:00 AM – 5:00 PM
• Oguz Law is looking for a dependable and detail-oriented Legal Administrative Assistant to join our team onsite at our Walnut Creek office. This position is key to supporting the daily operations of our legal team and ensuring the smooth handling of administrative, logistical, and client-facing tasks.

Key Responsibilities

• Document Coordination:
• • Manage incoming legal documents such as Employment Authorization Documents (EAD) and SSN cards, track them in internal systems, and ensure accurate and timely distribution in coordination with the Billing Team.
• Mail Processing:
• •  Print and prepare case packages for mailing, act as signatory when required, and ensure all physical correspondence is properly documented and delivered.
• Administrative Support:
• •  Assist with document preparation, check handling, and other administrative tasks carried out on behalf of firm leadership.
• Check Tracking:
• •  Record incoming checks delivered to the office and promptly communicate relevant details to the Billing Team.
• Document Scanning and Distribution:
• •  Scan incoming legal notices (e.g., RFEs) and ensure the correct internal recipients are notified for follow-up.
• Client Reception and Assistance:
•   Welcome clients to the office, provide initial support, and guide them to appropriate personnel when necessary.
• Mail Review and Prioritization:
• •  Review scanned mail received from the general office inbox, flag urgent matters, and forward important documents to the appropriate team members.

Qualifications

• Fluency in Turkish is required, as many of our internal communications and client interactions involve the Turkish language
• Previous experience in legal or administrative roles is preferred
• A law degree is not required, but would be considered a strong asset
• Excellent organizational and communication skills
• Proficiency in Microsoft Excel and digital document systems
• Professional demeanor with a client-focused mindset
• Authorized to work in the U.S. and able to work onsite full-time

What We Offer:

• A dynamic and collaborative work environment
• Opportunity to grow within a mission-driven legal firm
• Meaningful work supporting individuals and families through legal processes
• Paid day off on your birthday
• Health insurance coverage is available to full-time employees following the standard eligibility period
• We also provide a monthly commuting allowance to support your transportation costs