POD Coordinator

Important Information: This is a 12-month limited-term appointment with the possibility of becoming permanent.

The California Department of Justice seeks to hire a POD Coordinator (Analyst II) to join a “POD” of legal support personnel to support attorneys in the Correctional Law section. Supervised by the POD Legal Support Manager (Supervisor I), the POD Coordinator independently and collaboratively executes complex analytical tasks. The POD Coordinator serves as team lead and specializes in designated legal practice areas and acts as the primary liaison for assigned Deputy Attorneys General (DAGs) and their supervisors.

The POD Coordinator delegates assignments to POD members, including the POD Analyst (Analyst I), Senior Legal Technician (Legal Secretary), Legal Technician (Senior Legal Typist), Legal Tech Trainee (OT), and Seasonal Clerks, and tracks and reports on overall project status. The POD Coordinator also collaborates with PODs in other cities and assists with their court filings and other operational tasks.

The POD Coordinator focuses on the team’s operations, providing mentorship, training, and problem-solving guidance to POD members while monitoring the team’s performance and task execution. The POD Coordinator compiles and delivers regular progress reports to management regarding staff development and aligns team protocols with training from the Office of Professional Development and the Case Management Section. The role also entails researching and implementing optimal uses for electronic filing portals, including CM/ECF, Odyssey eFile, File & ServeXpress, and TrueFiling.

The POD Coordinator troubleshoots document issues for the team, including resolving file corruption, managing Judicial Council forms, and mastering applications like Word, Legal MacPac, Best Authority. Prepares and processes legal documents for filing in all state and federal courts in complex legal filings; identifies appropriate declaration of services; verifies case citations and quoted text; and electronically files legal documents.

You will find additional information about the job in the Duty Statement.

Salary

• $6,031 - $7,547/month

Qualifications

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

• ANALYST II
• ANALYST I

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience working in a legal office with substantive experience as a legal secretary or paralegal, and Analyst I/II (Legal Specialist or Senior Legal Specialist).
• Substantive experience with training, coaching, and mentoring legal secretaries working in civil litigation.
• Knowledge and experience working in or training those supporting the Correctional Law section.
• Experience working on large, complex cases.
• Experience with making travel arrangements and requests for reimbursement.
• Creating and maintaining Excel spreadsheets.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams, and PowerPoint); Smart Sheets; ProLaw.
• Strong written, oral, and interpersonal communication skills, with the ability to effectively present information to stakeholders and leadership.
• Ability to manage multiple projects simultaneously while meeting competing deadlines.
• Strong judgment and decision-making skills, including the ability to analyze data and develop effective solutions to complex and sensitive issues. Ability to compile data/metrics and produce reports.

Other Information

Additional Documents

• Job Application Package Checklist
• Duty Statement

Department Information

• This position is located in the Division of Administrative Services Legal Support Operations - Correctional Law Section (CLS) - Statewide.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please note that all new-to-State employees will be given the minimum salary of the classification or the minimum salary of Range A (whichever is applicable), unless you meetAlternate Range Criteria 069. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations.

• Please visit the Attorney General’s website for more information at www.oag.ca.gov.

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visitHuman Resources Manual - CalHR

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-519128) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.
• Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/12/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How to Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
DAS- Rafael Rodriguez
Attn:
Division of Administrative Services
1300 I Street, Suite 820
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
DAS- Rafael Rodriguez
Division of Administrative Services
1300 I Street, Suite 820
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted along with your state application and cannot be replaced by the required resume. Applications received without a SOQ will not be considered. The SOQ is a written response to assess your writing, communication skills, and explains how your education and experience meet the evaluation criteria and qualify you for the position.
  
  Important Information: Applicants are prohibited from using unauthorized materials or technology (e.g. internet search engines such as Google), or artificial intelligence software (e.g., ChatGPT, Jobscan, Kickresume, etc.) that might serve to aid them in the application package. Use of these types of aids will result in disqualification from the hiring process.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Working Conditions

Partial telework and/or in-office options are available. Schedules are based on business needs and may be re-evaluated as Department needs change.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Rafael Rodriguez
(916) 210-6612
DASJC@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Benefits

Benefit information can be found on the CalHR website and the CalPERS website.