Legal Secretary - Operations Division

Job Posting Open Until Filled

Salary Range: $31,400 - $40,000

Department: Law

General Description and Classification Standards

Individuals in this position provide legal secretarial support to the staff of the assigned department. Duties include but are not limited to: answering the telephone; typing letters, memos, reports, and other legal documents; and performing special projects as assigned. 

This is a skilled level capable of carrying out most assignments typical of the position or specialty with limited guidance or review. 

Supervision Received

Works under direct supervision.

Essential Duties & Responsibilities                         

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.  May perform other duties as assigned.

• Creating or setting up matters in Legal Files and supporting team in time input into Legal Files.
• Updating and tracking matters on matter management tracking in Legal Files or other spreadsheet or tool.
• General filing.
• Preparation of reports and PowerPoint presentations.
• Creating, updating, indexing, and managing documents, transactional documents, and correspondence to case/document management system.
• Answering general phone calls, inquiries, and requests, and routing to the appropriate party.
• Managing conference room schedules.
• Managing and monitoring copy rooms.
• Filing legal documents (printed and electronic) with the courts.
• Providing coverage for front desk/receptionist area as needed.
• Administering the Department of Law’s procedures regarding process of service.
• Handling mail pick-up, sorting, and distribution as needed.
• Scheduling meetings and depositions.
• Coordinating business-related travel and assisting with submitting reimbursement requests and/or performing reconciliations.
• Coordinating with Legal Operations Team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud.
• Taking notes as may be required during meetings.
• Drafting letters, memos and emails for attorneys and paralegals.
• Printing agendas for Atlanta City Council Committee meetings.
• Drafting agendas for team, client, and division meetings.
• Other duties as assigned by supervisor.

Knowledge, Skills & Abilities 

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully.  It is not an exhaustive list.

Knowledge of basic administrative and/or office tasks; knowledge of legal terminology; knowledge of Microsoft Office Word, Excel, and PowerPoint.

Basic arithmetic and verbal skills; basic computer skills, e.g. data entry, email, text processing; typing speed of at least 50 words per minute (WPM).

Ability to maintain files; ability to review forms and documents for appropriate action, e.g. filing, sorting.

Minimum Qualifications – Education and Experience

One year of college or technical/vocational courses and/or certification.

One year of working in a legal environment or related work experience, may be paid or volunteer, part time or full time (or equivalent combination of education and experience).

Preferred Education & Experience

Associates degree and one to 2 years' of related work experience in a legal environment. 

Licensures and Certifications

None required.

Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.