Assistant

The Assistant is responsible for providing executive level administrative support to attorneys of the Firm by effectively managing day-to-day activities, the flow of information and maximizing their attorneys’ time and productivity.

Essential Job Duties & Responsibilities

• Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities, including assisting in meeting targets and deadlines
• Serve as first point of contact as it relates to calendar management (e.g., managing attorneys’ internal/external meetings, events and travel arrangements). Act as the gatekeeper for prioritizing conflicting needs
• Draft, edit and proofread emails
• Develop a strong understanding of each attorneys’ work, Firm practice groups and cultivate a professional network of peers across the Firm
• Create client matter intake forms and assist with billing preparation alongside our finance team
• Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date
• Monitor tracking and recording of travel and expense reimbursement requests
• Assist with document production (e.g., redlining, formatting, creating presentation materials), organize and maintain key documents in the appropriate workspaces in the document management system (i.e., iManage Work)
• Liaise with other departments and interact with clients on attorneys’ behalf
• Perform notary duties
• Perform other duties as assigned

Education

• Bachelor’s degree or equivalent experience

Preferred

• Bachelor’s degree in legal studies, business or related field preferred

Skills and Experience

• 2+ years of executive assistant experience, preferably in a law firm or in professional services
• Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders
• Strong written and verbal communication skills
• Strong attention to detail with the ability to proofread written materials and presentations
• Ability to multi-task efficiently and effectively
• Demonstrated ability to work independently and collaboratively as part of a team
• Strong knowledge of Microsoft Office Suite and tech-savvy with the ability to learn new technologies
• Demonstrated ability to develop intimate knowledge of assigned attorneys’ work habits and preferences by anticipating their needs and shepherding work forward with limited direction
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc.
• Possess sound judgment and discretion when handling confidential and sensitive information
• Flexibility and adaptability to handle changing priorities and deadlines
• Certified Notary Public (License must be obtained within 6 months of hire)

Salary Information

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.