Deputy Director, Office of Administration

The Federal Judicial Center (Center) is the federal courts' agency for research and continuing education. Congress established the Center in 1967 as a separate organization within the federal judicial system at the request of the Judicial Conference of the United States. A nine-member board, chaired by the Chief Justice of the United States, determines its basic policies.

Duties The Office of Administration (OA) supports the Center's operations by efficiently managing and overseeing key functions, including Budget, Finance, Procurement, Human Resources, and Administrative Services. The Center is looking for someone who is skilled and proactive with excellent interpersonal abilities and a strong work ethic to join the dynamic OA team. The incumbent must have a solid background in administrative management, a strong understanding of financial operations, procurement procedures, and human resources, as well as the ability to thrive under deadlines in a multi-functional and detail-oriented environment. As the Deputy Director of OA, the incumbent reports directly to the Director of OA and assists with the day-to-day operations, ensuring that high-quality services are provided to Center staff and stakeholders. In partnership with the Director of OA, the Deputy Director supervises two budget specialists, two human resources specialists, three administrative services staff members, and works with various internal and external stakeholders. Key responsibilities include: Assisting in the management of OA services, including finance, budget, procurement, human resources, and administrative functions. Supporting the financial operations of the Center alongside the Director of OA, including budget creation, spending plans, approving purchase requests, monitoring expenses, reconciling financial reports, and serving as the alternate Certifying Officer. Aiding in the preparation and submission of cyclical and self-assessment audits, as well as responding to audit inquiries and preparing necessary reports. Developing and implementing policies and procedures to enhance organizational efficiency. Interpreting rules and operating procedures, including the Guide to Judiciary Policy, as well as internal policies and controls. Preparing reports, presentations, and other necessary documentation for senior management and stakeholders. Serving as secretary for the Federal Judicial Center Foundation Board. Coordinating with human resources specialists to oversee recruitment, onboarding, and employee relations. Assisting with the preparation and execution of the Center's annual pay adjustments and bonus awards. Overseeing the distribution of timely information and resources for Center staff. Collaborating with senior management and staff to assess human resources needs and develop strategic initiatives. Supporting the management of the Center's space, facilities, and property, and coordinating with the administrative services team on daily operations. Overseeing office renovations and ensuring the Center's occupied spaces comply with building rules and regulations. Serving as a liaison with the Administrative Office, courts, government agencies, and vendors. Assisting in the handling of confidential and sensitive information. Performing duties with the highest order of judgement and discretion, and perform other duties, either as assigned, or at the incumbent's initiative. This position requires limited traveling. Salary

• $150,783 - $188,479/year

Qualifications MANDATORY QUALIFICATIONS: A bachelor's degree in business administration, public administration, finance, or related field. Five years of specialized experience in administrative management, finance, or related field. Excellent interpersonal skills and ability to interact courteously and professionally with individuals and teams on all levels. Strong analytical skills, collecting, interpreting, and evaluating data to make informed recommendations. Excellent written and verbal communication skills. Ability to identify and resolve challenges independently and effectively. An understanding of confidentiality requirements and the ability to exercise sound ethics. Willingness to complete initial and ongoing training for Contracting Officer Certification Program (Levels 1-3). Ability to work independently while respecting the role of the Division Director. Proficient in the use of automated equipment and software including Microsoft Office. DESIRABLE QUALIFICATIONS: In addition to the above mandatory qualifications, desirable qualifications are: A master's degree in finance, business, or public administration, or related field. Experience in the federal judiciary, including familiarity with judiciary budgets and finance, procurement, human resources, and administrative management practices. Education A bachelor's degree in business administration, public administration, finance, or related field. Required Documents Please see the "How to Apply" section. How to Apply In a brief cover letter referring to Announcement #25-05, please summarize how you satisfy the qualifications listed above. Applications without the required cover letter or with cover letters that do not address the qualifications will not be considered. Along with the cover letter, please include a current resume that specifies dates of employment and responsibilities for all related positions. A cover letter and resume in a single combined PDF document is required. Name the file using your last name, first name, and the announcement number, as follows: Lastname.Firstname.25-05.pdf. Any information provided in the transmittal email will not be considered part of the application. All applications should be submitted by email to personnel@fjc.gov. When applying, please refer to Announcement #25-05. To assure full consideration, your application must be received by 11:59 p.m. on March 10, 2025.