Legal Staff Services Manager

Duties may include, but are not limited to the following:
 

• Assists the Administrative Services Director in matters involving the management of the office.
   
• Participates in the selection, training, supervision, discipline and promotion of support staff and guides subordinate supervisors in performance appraisal, documentation and personnel procedures.
   
• Provides direction on complex case issues with clerical staff.
   
• Identifies areas in need of program improvement and develops and implements business practice procedures for line staff following Federal, State and departmental guidelines.
   
• Assists in the development, implementation and administration of department budget; as assigned.
   
• Monitors and meets grant requirements by gathering and maintaining statistical data for various grants; develops grant proposals.
   
• Responds to complaints and questions from the public and other agencies.
   
• Evaluates department procedures, staffing, equipment, forms and workflow in conducting automation.

Experience:
Three (3) years of increasingly responsible administrative/office support experience in a public or private legal office, including one (1) year in a lead or supervisory position.

• Communicate effectively with others in person and over the telephone.
   
• Analyze data, interpret policies, procedures and regulations, and develop appropriate conclusions.
   
• Meet deadlines under stressful conditions; complete multiple projects with conflicting deadlines.
   
• Resolve conflicts and respond appropriately to complaints.
   
• Maintain confidential information in accordance with legal standards and/or County regulations.
   
• Train, evaluate and supervise staff; establish, implement and achieve goals and objectives.
   
• Frequent use of depth perception, peripheral vision and color perception.
   
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
   
• Frequent use of hand-eye coordination; normal dexterity, frequent holding and grasping.
   
• Frequent repetitive hand and arm motion; occasionally lift and carry up to 40 pounds.

• Regular attendance is an essential function.

• Legal terminology, documents and provision of the State Constitution and State codes and laws governing the functions and operations of the District Attorney's office.
   
• Organizations and functions of County Government and law enforcement agencies.
   
• Methods of supervision and office management principles.
   
• Modern office methods, supplies, and equipment.
   
• Principles of effective training and supervision.
   
• Business English, including vocabulary, grammatical usage, and punctuation.
  
  

• Plan, organize, and lay out work for a clerical staff, to supervise their work, and to obtain the most effective results.
   
• Analyze situations accurately and adopt an effective course of action.
   
• Perform the maintenance and review of financial and statistical records.
   
• Work cooperatively with those contacted in the course of work.
   
• Coordinate assigned functions with County departments and government agencies.
   
• Assist in developing and implementing policies and procedures.
   
• Design and implement use of forms.

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