Commercial Real Estate Paralegal

Job Title: Commercial Real Estate Paralegal

Reports to: General Counsel

FLSA Status: Non-Exempt Hours: 8:00 am – 5:00 pm

Department: Servco

Enriching lives through investment and service is the mission at the core of everything we do at Holladay. This position supports this mission by providing support to the Risk Management and Legal function ensuring a positive associate experience for all internal clients.

Essential Duties and Responsibilities include but are not limited to the following:

Risk Management Responsibilities

· Manage claims from all lines of coverage (Property, General Liability, Auto, Workers Compensation, Builders Risk, Cyber, etc.)

· Process all workers’ compensation reporting, provide support to associates dealing with workplace injuries and keep all workplace injury documentation and loss time up to date to run annual OSHA reports

· Run internal quarterly claims meetings

· Ensure Risk Management systems are up to date up to date with current locations, automobiles, associates, claims, etc.

· Assist with annual insurance renewals and expiring policy audits as requested (update spreadsheets, complete applications, run reports, allocations, billings, etc.)

· Serve as backup for any risk management related requests as needed

Paralegal Responsibilities

· Assist in drafting and preparing various commercial real estate documents for attorney review

· Develop, monitor and update closing and other checklists

· Coordinate and assist with transaction closings, including the preparation of closing documents and statements.

General support responsibilities

· Processes mail (including overnights)

· Assists or prepares correspondence

· Manage organization and filing of Risk Management files, physical and electronic files

· Makes photocopies, faxes and scans documents and performs other clerical functions

· Assist in communications related to assigned responsibilities

· Assists with various research projects and/or special projects

Qualifications:

· Ability to multi-task

· 5 years of experience as a paralegal, preferably in the commercial real estate department for a mid-to-large law firm

· Bachelor’s degree and/or paralegal certificate

· Must have at least 3 years of strong experience as an insurance assistant or payroll administrator, with a willingness to learn new skills

· Ability to the highest level of confidentiality due to the personal nature of information position has access to

· A successful candidate will be a self-starter, who proactively seeks solutions to questions and issues

· Strong computer skills, specifically with Microsoft Office products

· Strong attention to detail

· Strong written and verbal communication skills

· Strong customer service skills

· Ability to prioritize and manage conflicting priorities effectively

Holladay Mission and Values: 

All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:

· Mission: Enriching lives through investment and service

· ENRICH Values:

· Entrepreneurial – We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.

· Nurture – We encourage and support the growth and development of each other, our clients, and our communities.

· Respect - We recognize and acknowledge the inherent value of others.

· Integrity – We do the right thing. We exhibit a consistently high moral compass.

· Community – We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.

· Health - We support the physical, financial, and professional health and well-being of each other and those we serve.

Position Competencies

· Problem solving – this individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.

· Interpersonal skills – this individual maintains confidentiality, remains open to other’s

· ideas and exhibits willingness to try new things.

· Oral and written communication – this individual communicates clearly in positive or negative situations, edits work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.

· Planning/organizing – this individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.

· Quality control – this individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.

Compensation:

The Commercial Real Estate Paralegal compensation will be based on experience and qualifications. This range is subject to local, state and regional dynamics and may be adjusted up or down depending on market conditions.

Physical Demands:

· While performing the duties of this position, the associate is regularly required to sit for extended periods of time

Supervisory Responsibility:

· This position does not have any supervisory responsibility

Promotional Opportunity:

Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.

This description is not all inclusive and duties will vary depending on the specific property being managed.