Administrative Legal Assistant

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140  immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

Administrative Legal Assistants provide support with necessary administrative and legal tasks for the office/team to which they are assigned, such as distributing mail received digitally via file scan, entering information into internal databases, and preparing and sending service contracts. WR Immigration is looking to add an Administrative Legal Assistant to our Oakland office; in addition to routine administrative tasks and occasional special projects, this individual will also spend part of their time providing legal assistance with straightforward cases such as H-1B withdrawal notices. This is a unique, hybrid position that requires in-office presence at the Oakland office 2-3x per week. 

Responsibilities: 

• Undergoing specific, intensive training to develop a solid foundational understanding of immigration law
• Drafting and organizing forms and documents as directed by the Team Manager
• Assisting legal and administrative teams in requesting and organizing documents for new processes
• Processing and organizing government correspondence, including receipt notices, approval notices, and requests for evidence
• Entering data accurately and consistently into internal data management platforms
• Working on other projects as directed by the Team Manager or attorney
• Assisting with specific projects, such as archiving, on an as-needed basis
• Collecting and managing documents to support legal processes
• Performing thorough and accurate document management and data entry
• Working with legal and administrative staff to onboard new clients
• Assisting with maintaining data integrity in internal platforms and monitoring/updating any data discrepancies
• Supporting Attorneys and Legal Support Teams on administrative tasks, drafting documents, sending service contracts
• Working on special administrative projects, including presentations, as directed by Attorneys/Managers
  

Requirements 

• Bachelor's degree required; major in business, accounting, or a related field preferred
• 3-5 years experience in an administrative or operations-focused role required
• Experience in business immigration preferred
• Ability to thrive in an entrepreneurial, start-up environment as a positive, proactive problem solver
• Strong ability to adapt to new technologies and platforms
• Excellent organization and time management skills
• Superb attention to detail
• Ability to work with multiple stakeholders to meet strict and competing deadlines
• Demonstrated ability to prioritize multiple projects
• Clear and effective communication skills, especially in a professional email setting

Interested applicants will be required to submit a resume, cover letter, and writing sample. Salary may vary based on experience and location. The expected salary range for this position is between $60,000 and $75,000 per year.

WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams.
We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.

Salary

• $60,000 - $75,000