Legal Administrative Assistant - Business & Finance

FOR NEARLY 140 YEARS, WE HAVE BEEN A POWERFUL, INNOVATIVE FULL-SERVICE LAW FIRM HELPING TO BUILD THE AMERICAN WEST. 

Fennemore isn’t your average law firm. With 20 offices in 6 states and industry-leading job satisfaction, you’ll join a dynamic team that is setting trends, breaking records, and helping clients and employees thrive. You will be part of an extraordinary group of individuals who collaborate and find solutions together—a team that is inclusive, fosters connections, and brings their passion and pride to everything they do. 

Together, we strive to create an inclusive law firm that upholds respect for each other and our unique backgrounds. We are committed on all levels to working together to promote equal opportunity, understand and value differences, and foster a dignified and diverse work environment. Fennemore’s commitment to our values is reflected in the workplace. Law.com named Fennemore the fastest-growing law firm in the United States, and we consistently have among the best retention rates in the country. 

Fennemore has an excellent opportunity in our Sacramento, California office for a full-time LEGAL ADMINISTRATIVE ASSISTANT—BUSINESS & FINANCE to join our growing team. This new, on-site position is suited for a reliable, accurate, productive, and self-motivated individual who is intelligent and resourceful. This team member will provide support to various business attorneys. 

Responsibilities

• Interacts with clients, other offices, and administration telephonically, in-person, and via email.
• Document Preparation: Assist in the preparation and review of legal documents, including estate planning documents, contracts, pleadings, and correspondence. Prepare execution packages, closing binders, and similar deliverables.
• Document Management: Accurate filing and organization of legal documents, both electronically and physically.
• Scheduling and Coordination: Schedule meetings, hearings, and depositions, manage calendars, coordinate travel arrangements, and expense reimbursements.
• Client Intake: Participate in opening files, coordinating conflict changes, and preparing engagement letters.
• Billing Support: Assist in tracking time and processing proformas to ensure accurate and timely billing.
• Teamwork: Collaborate effectively with other legal support staff and attorneys, in and out of the office, working as a team to achieve common goals.
• Other duties as assigned.

Requirements

• Bachelor’s degree desired, but not required.  5+ years of related legal administrative assistant experience in a law office with an emphasis on non-litigation matters.
• Adherence to the highest standards of ethical conduct, especially to standards governing confidentiality and the ability to carefully handle and protect sensitive information.
• Strong knowledge of the English language, including excellent spelling, grammar, punctuation, form, and style.
• Proficiency in the standard collection of Microsoft Office software, DocuSign, Adobe, or Kofax, document management, and time entry systems. iManage and Intapp are a plus.
• Superior organizational skills, attention to detail, and the ability to manage several projects to completion on a deadline.
• Excellent verbal and written communication skills.

Total Rewards

• Competitive Base Salary + Annual Merit Increases
• On-the-Spot Monthly Bonus Program
• Workplace Flexibility Options
• 401(k) Retirement Plan with Employer Match & Profit-Sharing Component
• Health, Dental and Vision Coverage + Employer Premium Contribution
• Employer-Paid Group Term Life Insurance
• Paid Time Off and Paid Holidays
• Employee Wellness Program
• Employee Assistance Program
• Opportunities for professional development

PLEASE CONSIDER APPLYING TODAY

Fennemore is an equal opportunity employer and encourages people from all social, economic, and ethnic groups, and individuals with disabilities, to apply to our positions. Fennemore is dedicated to maintaining an atmosphere that promotes the diversity of personal backgrounds, experiences, abilities, perspectives, and ideas. If your experience and qualifications are close to what you see listed here – even if not a perfect match -- please still consider applying. If you require assistance or need reasonable accommodations at any point in the application or interview process, please let us know.

The above statements describe the general nature and level of work being performed by people assigned to this position. They should not be construed as an exhaustive list of all responsibilities, duties, and skills. Employees may be required to perform duties outside their normal assigned responsibilities as needed.

Salary: $68,000/yr. - $70,000/yr.