Legal Office Supervisor

(Illustrative Only) Supervises, trains, and coordinates activities of clerical and support staff; provides training, instruction, and orientation to new employees; participates in interviewing and selecting new employees; maintains personnel files and time sheet records; determines work schedules; provides administrative and legal secretarial support to senior attorneys; schedules appointments and meetings; maintains attorney and court calendars; provides input for budget preparation; prepares statistical and financial reports of grant fund expenditures; ensures accurate and smooth paperwork flow to and from department; plans, coordinates, and evaluates the functions of the legal secretary and ensure deadlines are met; formats and types letters, memoranda, and various legal documents for the review, approval and use by an attorney; prepares and processes confidential and sensitive documents; assists in developing and implementing administrative and personnel policies and procedures; develops and implements procedures, operations, and special projects and programs; addresses complaints and develops feasible solutions using division, departmental and personnel rules and regulations; responds to inquiries and complaints from customers; regular and reliable attendance is required; performs other duties as assigned.

Knowledge of: County policies and procedures; legal terminology, forms, principles and procedures; modern office practices and procedures; business English, spelling, punctuation, and grammatical usage; principles and practices of office administration and supervision; state civil and criminal law and judicial procedures; budgetary principles, practices and procedures.

 

Skill in: Planning, organizing and supervising the activities of assigned support staff; prioritizing work assignments to meet time constraints; using computers and advanced level software applications; performing advanced legal secretarial and administrative duties; communicating clearly and concisely, both verbally and in writing; establishing effective working relationships with employees and the public; maintaining confidentiality; meeting and dealing tactfully with the public.

 

Ability to: research and write detailed reports; read, write, and synthesize data and reports; use modern office equipment and computers; communicate effectively verbally and written; planning and organizing work; assigning and leading the work of others; lift up to 5 – 25 lbs; perform the essential functions of the job specifications with or without a reasonable accommodation.  

 

Working Environment: The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.  Generally the job requires 60% sitting, 20% walking and 20% standing.   The job is performed under minimal temperature variations and in a generally hazard free environment.