Legal Secretary

Our Litigation group has an excellent opportunity for a Legal Secretary in the Cleveland office. This is a non-exempt position that reports to the Regional Human Resources Manager. The Legal Secretary must be highly organized, independent and possess excellent time management skills. The ideal candidate will thrive in a fast-paced, deadline-intensive environment and possess excellent people skills with the ability to adapt to changing priorities. The position requires the ability to think creatively and exercise independent judgment when necessary.

Responsibilities:

• Deliver excellent work and superior service to the Firm’s attorneys and clients; contribute to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of three or more attorneys.
• Make travel arrangements, answer telephones, read and route incoming mail, maintain attorney calendars and contact lists, schedule appointments, reserve conference rooms, organize and coordinate meetings and conferences, maintain filing, process new business intake, and prepare expense reports.
• Use word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and other legal materials.  In conjunction with the preparation of such documents, the secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials.
• Enter, proofread, and edit attorneys' time entries in time capture system (Intapp) and on proforma bills.
• Arrange filing and service of documents; electronically file court documents as required.
• Initiate new client matters and prepare personalized engagement letters.
• Support attorneys in pre-, during, and post-trial stages.
• Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients. 
• Perform other duties as assigned.

Requirements:

• High School diploma or general education degree (GED); and a minimum of 5 years of related experience.
• Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint. Proven aptitude to learn new software applications.
• Excellent written and verbal communication skills. Ability to communicate effectively with all levels of staff members and attorneys.
• Strong attention to detail. Ability to type/enter data. Ability to write simple correspondence and routine messages.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to read and interpret documents such as operating instructions, procedure manuals, general business periodicals, professional journals, technical procedures, governmental regulations, financial reports, or legal documents.

Schedule:

9:00 am - 5:30 pm, Monday - Friday

 

The expected annual salary for this position ranges from $41,000-104,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.

 

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Salary

• $41,000 - $104,000