Executive Assistant - Legal Division (Hybrid in Buffalo, NY)

Provides secretarial/administrative support directly to the Chief Legal Officer (CLO), exercising tact and diplomacy

Primary Responsibilities:    

• Serves as liaison between the CLO and bank personnel and responds to questions and/or issues on organizational matters. 

• Handles a wide variety of situations and conflicts involving the day-to-day activities and operations of the CLO.

• Maintains CLO’s business calendar and uses discretion to screen requests for meetings and appointments.  Reschedules meetings and appointments to meet special contingencies. 

• Coordinates all travel arrangements and prepares business itineraries.

• Performs project-oriented assignments for the CLO to include researching data, compiling information, and preparing formal reports on results and recommendations.

• Prepares correspondence, reports, and summaries of an advanced nature.  Composes memos and other types of correspondence for executive management.

• Prepares and arranges business presentations, management letters, and other communications in a timely and professional manner.

Education and Experience Required:           

• Associate's degree or equivalent in experience.

• 7 years’ experience at successive levels of responsibility as an Executive Assistant

• Calendar Management experience

• Travel Management experience

• Microsoft Office Suite experience

• Ability to adapt to change in a fast paced environment

Education and Experience Preferred:        

• Experience supporting an executive in a large corporate environment highly preferred.

• Experience in the legal field is ideal

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