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Job Description
Adams and Reese LLP is seeking an experienced Commercial Litigation Legal Secretary to work in our Houston office. The ideal candidate will be a pro-active, organized, self-starter who is inquisitive and client focused.
Job Type: Full-time
Schedule: Monday to Friday
Work Location: In person
- Solid commercial litigation experience is required; construction litigation experience is a plus.
- Strong verbal, writing, and proofreading skills.
- Capable of performing a variety of clerical and administrative duties using various computer programs.
- Prepares, processes, and proofreads legal documents; Files (including e-filing) in state and federal courts and arranges for service of pleadings; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel, and court officials; Calendars deadlines.
- Maintains filing systems, control records and indexes using moderate independent judgment.
- Coordinates and participates in document production.
- Coordinates scheduling of depositions, including scheduling of court reporters.
- Obtains information using the Westlaw system.
- Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed.
- Assists with trial preparation including preparation of trial books, exhibits, etc.
- Prepares PowerPoint presentations and materials for client related events.
- Data management including time entry, document databases, email, and hard copies.
- Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same.
- Opens and closes files and maintains client and business files by filing and retrieving materials as required.
- Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney.
- Makes travel arrangements through the Firm’s designated Travel Agency.
- Prepares and edits client invoices for billing purposes.
- Enters and maintains attorneys’ time sheets, as required.
- Prepare Excel spreadsheets.
- Performs related duties as assigned.
- Bachelor’s Degree preferred.
- 5+ years of commercial litigation experience.
- Proficient in e-filing through Texas eFile portals, and experience with Pacer and Simplifile.
- Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology.
- Competent in the use of computers and Microsoft Office Word, Excel, PowerPoint and Outlook.
- Excellent organizational skills and people skills.
- Ability to effectively communicate both orally and in writing.
Job Type: Full-time
Schedule: Monday to Friday
Work Location: In person
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