Deputy Court Clerk I

Job Description SummaryThis entry-level clerical position performs essential tasks under direct supervision within the Public Records Services area. All tasks are tailored to fit the particular business processes within the assigned organizational unit. The primary functions of the Public Records Services - Imaging area are to preserve the records and paperwork of the Court on/with different imaging mediums. The primary function of the Public Records Services - Legal Records area is to maintain and store current Probate and Guardianship Superior Court case files and court-related documents, and to provide information, research, and reproduction of court documents to the general public, the legal community, and court personnel, utilizing various computer programs and platforms.Job Description

CONTINUOUSLY SEEKING TALENT

Job Type: Court Classified

Job Classification: 5939 - Deputy Court Clerk I

Pay Grade: 01

FLSA Status: Non-Exempt

Pay Range:

Expected Starting Pay: $16.32/Hour

Full Pay Range: $16.32 - $22.03

Range Explanation:

Expected Starting Pay: This is an estimate of the hourly rate you can expect to receive as a new hire. The actual offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Full Pay Range: This represents the entire compensation range for the position, spanning from entry-level to fully experienced and top-performing roles.

ESSENTIAL FUNCTIONS

• Prepare and Process Documents: Identify, organize, and sort legal paperwork; prepare documents for scanning.
• Data Management & Imaging: Input data into computer systems; scan court documents; verify the quality of scanned documents.
• Research & Information Services: Research and provide follow-through responses to problems; research and verify the completeness and accuracy of specific information; perform research on a variety of issues related to legal documentation and case filings.
• File Management: Retrieve and deliver files; prepare files for court calendars.
• Confidentiality & Equipment Operation: Maintain a high level of confidentiality in all work-related activities; operate various types of office equipment, including fax machines, photocopiers, and scanners.
• May perform tasks such as typing, filing, data entry, and word processing.
• Performs other duties and projects assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

• English composition, grammar, punctuation, and spelling.
• Office practices and procedures.
• Basic computer skills.
• Basic filing skills.
• Basic quality control skills.

Ability to:

• Work quickly and accurately and switch focus between multiple tasks effectively.
• Follow brief oral and written instructions promptly and precisely.
• Work proficiently with automated systems.
• Operate or quickly learn a variety of office machines.
• Plan and coordinate activities to meet time constraints.
• Effectively interact with other court personnel.

MINIMUM QUALIFICATIONS: 

• A high school diploma or equivalent is required.
• Must have taken the Clerk of the Superior Court word processing and data entry test within the past 12 months.
• Word processing and data entry skills will be considered in the selection process.

LICENSES AND CERTIFICATES: 

None required.

PHYSICAL DEMANDS/WORKING CONDITIONS: 

• Typically performs duties in an office environment. 
• Some assignments may require lifting 25 to 35 lbs., bending, standing, etc., for extended periods.

DISTINGUISHING CHARACTERISTICS: 

This is a court classified position that reports to either the Imaging Deputy Court Clerk Supervisor or the Legal Records Deputy Court Clerk Supervisor, performing duties under direct supervision.

BENEFITS:

We offer exceptional benefits:

• Retirement Plan

• Vacation, holidays, and sick leave

• 100% paid parental leave

• Employer-paid Short-term Disability

• Tuition Reimbursement

• Health Wellness discount program

• Mental and Behavioral Health Benefits

• Paid Training with Advancement Opportunities

• Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.

The Clerk of the Superior Court in Pima County offers the same benefits as those offered to other employees working for Pima County.  We offer a competitive benefits package to benefits-eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation, and sick leave.   Some benefits require employee contributions in addition to those made by the employer.  

Please see the link below for a complete description of the offerings.
Pima County Benefits

Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. Current rates can be viewed here:  
ASRS Contribution Rates

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program.  For more information click: Student Loan Forgiveness | Federal Student Aid.