Legal Processing Specialist I

LEGAL PROCESSING SPECIALIST I

*Deadline to apply for this recruitment: 

The deadline to apply for this recruitment is Thursday, May 8, 2025, at 11:59 p.m. PST.

This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions. The eligible list established from this recruitment will be used to fill current and future vacancies.

ANNUAL SALARY

$46,737.60 - $53,227.20

BENEFITS HIGHLIGHTS

Choice of five medical plans

Defined Benefit Retirement Plan (2.50% at 67 formula)

Health Reimbursement Arrangement (HRA)

Vacation and sick leave packages

14 paid holidays per year

Optional deferred compensation program (457 plan)

TELEWORK/ON-SITE OPPORTUNITY

This position is not eligible for telework opportunities.

ABOUT ORANGE COUNTY SUPERIOR COURT

The Orange County Superior Court is the third largest court of general jurisdiction in California. We have courthouses throughout the county, including locations in Orange, Westminster, Fullerton, Newport Beach, and Santa Ana. We have a staff of about 1,500 and an operating budget of nearly $280 million. The Court's Judges, Commissioners and employees are recognized for their high standards of achievement, integrity, and diversity. The Court is committed to ensuring equal access to court services and enhancing public confidence in the court system.

To learn more about the Superior Court of California, County of Orange, visit our homepage at www.occourts.org.  

ABOUT THE POSITION

Under supervision, the Legal Processing Specialist I performs specialized tasks including receiving, reviewing, and filing court related documents, monitoring post-committal quality control of electronic documents, and explaining procedures and rules, and performs related tasks within the area of assignment.

Positions are allocated to one of the following assignments: 1) a legal document processing/public service division such as Civil, Criminal, Traffic, Self-Help Services, Juvenile, or Family Law; 2) processing documents in a direct calendar courtroom, or 3) ensuring the data integrity and quality image of scanned documents in the Records and Exhibits Management Division.

The Legal Processing Specialist I classification level is used for training purposes. Incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained. A Legal Processing Specialist I is expected to qualify for advancement to Legal Processing Specialist II by the end of a twelve (12) month probationary period. There is no permanent status in the Legal Processing Specialist I classification. Upon advancement to Legal Processing Specialist II, incumbents are placed on a six (6) month promotional probation period.

Duties for the classification may include but are not limited to the following:

Explains legal filing procedures and associated fines and fees both at the counter; assists the general public, law enforcement agents, attorneys and their staff and other court employees with locating information, documents, and other court related materials.

Interacts with the public or others in a high visibility, high volume environment involving intense and difficult situations requiring advising parties of proper procedures, court policies and options.

Reviews and explains court related documents for compliance with all applicable regulations, policies, and procedures; informs attorneys and litigants relative to the completing, filing, issuing, and serving of documents, subpoenaing witnesses, and documents, appeals and post-judgment remedies and collection of fees/fines.

Accepts payment for bails, fines, and service fees from the public and by mail; issues receipts and makes changes; maintains and reconciles cash drawers; sets up and maintains accounts receivable; establishes bail trust accounts.

Assists in maintaining court calendars, schedules cases, notifies concerned parties, places cases on calendar, and assembles case documents; reviews court documents for completeness and accuracy; receives, processes and assigns court proceedings based on pleadings, continuances and other pertinent information; compiles a variety of narrative and statistical reports and court case statistics. Separates and distributes minute orders to appropriate parties as indicated by the court record.

Prepares documents for electronic imaging and performs post committal quality assurance of scanned documents, ensuring data integrity and image clarity. Ensures appropriate docket codes and security levels are applied so that imaged documents are available to the appropriate parties.

Performs other duties as may be required.

To view the full job description, please click on the following link:

LEGAL PROCESSING SPECIALIST I

REQUIRED EDUCATION:

High school diploma, or GED equivalent.

REQUIRED EXPERIENCE:

One (1) year of full-time (or equivalent) clerical experience that includes providing customer service in person or via the telephone.

EDUCATION SUBSTITUTION:

Completion of twenty-four (24) semester units or thirty-six (36) quarter units in office practices, secretarial science, business administration or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience. *Note: To receive substitution credit, a copy of your college diploma or official transcripts must be included with your application.

DESIRABLE QUALIFICATIONS

Bilingual skills (Spanish or Vietnamese) may be required for some positions and are eligible for bilingual pay.

APPLICATION PROCESS

All applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire. For tips on completing/updating your application, refer to our "Helpful Application Tips" guide by clicking HERE.  

SELECTION PROCESS

STEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.

STEP 2: Candidates’ supplemental question responses may be evaluated and ranked. Depending on the number of applications, additional assessments and/or screening interviews may be conducted.

STEP 3: Those candidates who are successful in the assessment/review may be placed on the eligible list and may be considered for an interview. Placement on the eligible list is not a guarantee of interview or employment. All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a reference check and local background check.

REASONABLE ACCOMMODATIONS

Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at HRStaffing@occourts.org if you feel that you will need a reasonable accommodation for any aspect of the selection process.

ELIGIBLE LIST

This recruitment will be used to establish an eligible list for current and future vacancies. The eligible list will remain active until the list is exhausted, or a new recruitment opens.

STATUS NOTIFICATIONS

You will be notified by email during the process of this recruitment through governmentjobs.com. Please check your email spam/junk folders and accept emails ending with governmentjobs.com and occourts.org. If your information changes, please update your profile at http://www.governmentjobs.com/.

E-VERIFY

The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.

QUESTIONS?

For questions regarding this recruitment, please contact Isia Vasquez Batres at ivasquezbatres@occourts.org. For general employment information, please click HERE.

Orange County Superior Court is an Equal Opportunity Employer

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