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- ABOUT THE POSITION
- YOUR FUTURE BEGINS HERE!Join one of the fastest-growing cities in Arizona and the youngest in Yuma County!
As the Legal Assistant, you will:Provide excellent customer service for: in-person visitors, telephone callers, take and relay messages, or direct callers to appropriate individual.
Respond to requests for information (no legal advice), provide information as permitted by guidelines for Legal Requirements, Records and Confidentiality (including the City Prosecutor’s verbal direction).
Issue Subpoenas for trials
Maintain contact with Pro Per defendants, victims and witnesses, including law enforcement and civilian.
Organize and develop systems to maintain physical and electronic files and data.
Track, review, and prioritize tasks for self, 1 attorney and 1 Paralegal; track fixed deadlines, City Prosecutor’s goals, professional memberships, office subscriptions, time documentation for payroll deadlines, and related matters.
Schedule and monitor the calendar of the City Prosecutor.
Prepare and proofread for attorney review various formal correspondence and documents such as letters, memoranda, legal documents, reports, transcriptions, and other written materials.
Prepare reports such as annual budget reports and other reports requested by management.
Proofread own drafted documents and those of the Prosecutor before they are disseminated.
Create, update and maintain forms and the department’s web page.
Maintain absolute confidentiality of work-related issues and City information.
Assist in monitoring the City Prosecutor’s Office budget responsibly; handle processing of invoices, requisitions, budget transfers, travel arrangements for the attorneys, purchase card logs, gas card logs, office supply purchases, and other costs of the office.
Performs other related duties as assigned.
- IDEAL CANDIDATE
Possess knowledge of:
Policies, practices, procedures and basics of legal proceedings, and sources of laws.
Legal terminology, principles, procedures, documents and forms.
Basic principles and practices of retrieving legal research.
General Office procedures and operations.
Efficient use of Microsoft Office Software (Word, Outlook, Excel, PowerPoint, Teams).
Office operating equipment: computer peripherals, printers/scanners/fax machine/copiers, audio recorders, and other common office equipment.
Business style writing, grammar, and punctuation, in all documents, including e-mail.
Formal business letter format.
Basic accounting principles and practices, and budget preparation.
Confidentiality requirements.
Understanding of Document Management Systems.
Possess the skills to:
Operate a variety of modern office equipment; and
Both verbal and written communication skills in English (Spanish skills, while not , are preferred).
Possess the ability to:Organize operational activities of the department.
Track, review, and prioritize tasks.
Prepare a wide variety of legal documents, contracts, reports and correspondence.
Prepare, organize, verify, correct and file/record legal documents/instruments.
Maintain confidentiality of data and information.
Work in a fast-paced environment, while meeting multiple deadlines.
Work independently on difficult or complex clerical tasks.
Demonstrate initiative, learn quickly and seek useful resources.
Proofread documents and formal correspondence with a high level of accuracy.
Create accurate minutes/reports from audio recordings.
Type 40 WPM proficiently.
Establish and maintain effective working relationships with City employees and officials, attorneys, representatives of outside agencies and the general public.
Follow and comply with the San Luis City Code on purchasing.
- MINIMUM REQUIREMENTS
Education, Training and Experience:- High school diploma or GED, and
- Three (3) years of legal-or-law related field office administration experience, OR
- 6 years of progressively responsible office administration experience.
Licenses and Certificates:
All Licenses and Certifications required must be maintained throughout employment.- A valid Arizona driver's license at the time of appointment
Residency in the United States and within 25 miles of the City of San Luis
Bilingual in Spanish
Must have the ability to pass a criminal background check.
DESIRED/PREFERRED:San Luis residency
Accredited Legal Professional (ALP) Certification
- SUPPLEMENTAL INFORMATION
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 30 pounds unaided.
Specific vision abilities required for this job include close vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied/abusive individuals.
Work Environment:
The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work flexible schedule.The City of San Luis is committed to Professional Growth and Career Development -Current employees may be given preferred consideration if they meet the position's minimum requirements.OPEN UNTIL FILLEDApplications will be reviewed 10 days after the posting date, and interviews will be conducted if a pool of qualified applicants is determined. Interested incumbents are encouraged to apply promptly.Candidates with the most relevant backgrounds will be invited to participate in the interview/assessment process.
- $40,622.40/year
