Information Governance Specialist (Records Clerk)

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. 

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Information Governance Specialist opportunity in our Chicago, IL office. This position will work onsite full-time.

The Information Governance Specialist assists in processing incoming information, sorts, codes and classifies material for integration into systems, including the data entry of physical and electronic material. Maintains firm’s information assets throughout their lifecycle. Retrieves / references information for customers. Utilizes departmental technology systems where needed to perform necessary job functions.

• Demonstrates proficiency in departmental technology systems.
• Sorts, classifies, and files various media types.
• Answers department Help Line and respond to e-mail requests.
• Retrieves and distributes requested files or filing.
• Prepares additional new sub-files within the file classification plan.
• Quality assurance on data entry and scanned images for information assets across all media types.
• Maintains accurate checkout system.
• Preparing and indexing material for transfer to off-site storage. Creates and maintains electronic and imaged records. Includes the preparation of physical documents, scanning, and profiling.
• Ensuring information security compliance such as ethical walls, protective orders, and legal holds.
• Assign retention codes to various media and assist in retention schedule related tasks.
• Ability to support and train end users on processes and procedures.
• Performs other duties as may be required.

 

POSITION REQUIREMENTS

• High School Diploma or GED required.
• 2-3 years’ relevant experience required, preferably in a professional services environment. 1 year relevant experience if completed additional education past high school.
• Strong computer skills including working knowledge of Microsoft Office Suite, general database systems and technology in general.  Experience with FileTrail and NetDocs preferred.
• Ability to operate standard office equipment.

 

Individuals in this role frequently move equipment weighing up to 50 pounds; they also need to move about inside the office to access file cabinets, office equipment, and work at other employees' stations. This role requires individuals to constantly operate a computer and other office equipment as well as frequently communicate with other professionals regarding their IG needs by exchanging accurate information. Team members must be able to remain in a stationary position 50% of the time. 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

 

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