This position is located with Bureau of Indian Affairs, Office of the Superintendent, Minnesota Agency in Bemidji, Minnesota. The incumbent will be responsible for ensuring the timely preparation of probate cases, maintaining accurate probate filing and tracking systems, and supporting the BIA probate function.
Duties
Performing technical and assistance work in the support of a Legal Administrative Specialist (Probate) and the probate process Maintaining data in an automated tracking system from "notification of death until distribution of trust assets" occurs Changing appropriate records (manual and automated) to reflect changes in records as a result of Orders issued by the Administrative Law Judges or Attorney Decision Makers Maintaining statistical records on estate planning
Salary
Qualifications
This position is OPEN UNTIL FILLED and may be extended or closed prior to the current closing date. Applications will be reviewed every two weeks; the first cut-off date for applications is 10 business days from the opening date and every two weeks thereafter. Applicants with 10-point Veterans' Preference who submit a complete application after each two week cut-off date, but before the List of Eligibles is issued, will be considered and referred on the List, if qualified. Applications will remain active for 3 months. In addition to the qualification requirements below, candidates must possess a typing ability of 40 words per minute. You are permitted to self- certify as information on your application/resume and by responding to TYPING PROFICIENCY in the occupational questionnaire. Applicants who meet at least one of the following requirements may qualify for the position at the GS-4 level: Possess one (1) year of general experience in the public or private sector that involves progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of qualifying work experience include work experience reviewing legal documents or other comparable document(s) for completeness and accuracy; work that demonstrates providing information on steps to complete various business transactions; work that demonstrates accomplishing work to meet deadlines; work experience building memorandums, correspondence or various business documents using an automated system; work experience that demonstrates use of information systems and software to accomplish work demonstrating communication with the general public to obtain pertinent information, or work experience that demonstrates use of office administration hardware such as telephone, fax machine, and email systems. OR Successful completion of 2 years of education above the high school level. OR Possess a combination of experience as described in A and education as described in above which totals 100% of the requirement for 1 year of general experience. The equivalent of 30 semester hours or 45 quarter hours (beyond the 2nd year of attendance) is equivalent to 6 months of general experience. All qualification requirements must be met by the date of application to this job opportunity announcement. Merit Promotion candidates must also meet time-in-grade requirements by the date of application to this job opportunity announcement. Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date. The full performance level of this position is GS-7. Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed. TELEWORK: Indian Affairs has determined that the duties of this position are suitable for telework only on a situational basis.
Education
If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Required Documents
The following documents are required for this position: Resume which details work experience including dates worked (mm/yy-mm/yy); position title; position series and grade (if federal service); work schedule; hours worked per week; relevant duties performed; supervisor with contact information, and 3 professional references and contact information (Do not include current/former supervisors), etc. Important! If your resume does not show complete information for each job entry, your application will be considered incomplete. Specifically: Beginning and ending dates (mm/yy) of employment, Work schedule (Full-time or Part-time), and Hours worked per week. For more information see What should I include in my federal resume On-line Assessment Questionnaire Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time. Veteran's documentation - (if applicable) VA letter on VA letterhead stating your overall combined rating, SF-15, DD-214 (Member 4 Copy Only) reflecting an honorable discharge and dates of active duty military service. Special Appointing Authority documentation (if applying under a special hiring authority) BIA Form 4432 The Form BIA-4432 must be completed as stated in the Instructions on the Form and this form with must be submitted with your application for Federal employment (if claiming Indian preference). Performance Appraisal (if applying under the Land Management Flexibility Act) Current & Former Federal Employees. If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility you must submit the following by the closing date of this announcement, or you will not receive consideration as such: A copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step. If you are applying for a higher grade, please provide the SF-50 form which shows the length of time you have been in your current/highest grade. If you have promotion potential in any of your positions, please provide an SF-50 stating your highest full performance level. Click here for information see Reading your SF-50 to determine your service and appointment type If you are applying as a VEOA candidate, you must submit a copy of your DD-214 and your letter from the VA reflecting an honorable discharge and that you either completed three years of active duty service or are a preference eligible. For more information see: https://www.fedshirevets.gov/hiring-officials/strategic-recruitment-and-hiring/#content. ALL DOCUMENTS MUST BE RECEIVED BY 11:59 PM Eastern Time ON THE CLOSING DATE OF THIS ANNOUNCEMENT. If your application package is incomplete in any way, you will not be considered for this position, and requests for extensions will not be granted. Please double check your application package before you submit it. ADDITIONAL INFORMATION WILL NOT BE SOLICITED OR ACCEPTED BY THIS OFFICE.
How to Apply
ONLINE APPLICATION SUBMISSION: To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. - To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. - Follow the prompts to select your rsum and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. - After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. - You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ); all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ PLEASE NOTE - NO APPLICATION MATERIAL WILL BE ACCEPTED VIA E-MAIL.
