Legal Secretary

JOB LOCATION

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Hiring Salary: $21.31 - $26.64/Hour

PRIMARY DUTIES & RESPONSIBILITIES

• Types a variety of legal documents, including correspondence, memoranda, legal pleadings, briefs, forms, motions, and reports
• Performs data entry on a Linux Environment/Computer System
• Gathers data and creates statistical reports
• Initiates, develops, maintains, and closes legal case filings
• Utilizes Colorado Bureau of Investigations software (NCIC/CCIC & DMV searches)
• Orders and obtains various legal case related documents for Attorneys
• Processes legal case paperwork from incarcerated defendants, warrants, State Motor Vehicle, CCIC/NCIC, process servers, and court personnel
• Files legal documents and correspondence
• Communicates by telephone, Microsoft teams or e-mail with Defense Attorneys, the public, court/law enforcement personnel, other agencies, and officials
• Prepares and processes dockets, witness lists, personal service, and subpoenas
• Requests police body worn cameras, various forms of digital evidence, and police property for case preparation
• Prepares and/or cancels WRITS for in custody Defendant transports and requests interpreter services for future court settings
• Maintains legal library and electronic records
• Works with electronic case management and e-discovery systems
• Performs additional duties as assigned

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.

Education: 

• High school diploma or equivalent (GED)

Experience: 

• At least three (3) years of related technical and administrative support experience.
• Experience in a legal office preferred.

Knowledge:

• General office procedures.
• Legal terminology.
• Legal forms.
• Personal computers, including related word processing software applications.

Skills:

• Strong interpersonal and leadership skills.
• Typing at a minimum rate of 50 net words per minute.
• The use of personal computers, including related word processing software
• Intermediate skills in Microsoft Excel and MS Office Windows 11.

Abilities: 

• Establish and maintain effective working relationships with Attorneys, court personnel, employees, citizens, and elected officials.
• Multi-tasking ability to effectively manage multiple projects with deadlines.
• Communicate effectively both verbally and in writing.
• Handle sensitive situations with tact and diplomacy.
• Prioritize work.

WORKING CONDITIONS

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.

Physical Demands:

• Light physical work lifting 20 pounds at a time, with frequent lifting or carrying of objects weighing up to 10 pounds with or without assistance.
• Occasional walking and standing.
• Frequent hand/eye coordination to operate the computer keyboard and office equipment.
• Vision sufficient to read computer screens, reports, and related department documents.
• Dexterity to operate computer keyboards and other related office equipment.
• Endurance sufficient to sit and work at a computer for extended periods of time.
• Frequent speech communication and hearing to maintain communication with employees and citizens.

Work Environment:

• Works primarily in a clean, comfortable office environment.

Equipment Used:

• Frequently uses standard office equipment including computer, calculator, multi-line telephones, copiers and fax machines.
• Frequently answers telephone.
• This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

For Veterans preference:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
           
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
 

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. 

Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.  

Employment references will be conducted on finalists for City of Aurora vacancies.