Conflicts and Intake Analyst

Foley Hoag LLP seeks a Conflicts and Intake Analyst (“Analyst”). The incoming Analyst will be responsible for working closely with the firm’s attorneys, the Manager of Conflicts and Intake, and other members of the Conflicts and Intake Department to support the firm’s critical risk management function by performing all duties associated with conflict of interest reporting and analysis. The Analyst will process conflicts searches using firm and third-party research databases, research company information using external sources, select and analyze conflicts results while highlighting critical issues and communicating this information to the Manager of Conflicts and Intake and directly to firm lawyers as requested. Reporting to the Manager of Conflicts and Intake, this position is responsible for upholding the standards of quality, consistency, accuracy, thoroughness, and customer service as defined and implemented by the Conflicts and Intake Department.

Working arrangement & schedule 

This role is remote-eligible. While we welcome applicants from the following states — AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NJ; NY; PA; TN; TX; UT; VA; and VT — we especially encourage candidates based in California to apply. The standard work schedule for this position is 8:00 a.m. – 4:00 p.m. PT/11:00 a.m. – 7:00 p.m. ET. 

Responsibilities 

• Conducts detailed, extensive research using multiple research resources; 
• Analyzes the corporate business structure and background of prospective clients and adverse parties; 
• Performs data entry, search, and analysis of conflicts information in the firm’s conflicts database and new matter intake systems in accordance with the department’s policies and procedures;  
• Generates conflicts reports using the firm’s conflicts database and reviews, analyzes, and interprets those reports as part of the conflicts analysis and reporting process and pursuant to the rules of professional conduct; 
• Communicates relevant substantive information and appropriate next steps to lawyers, including the potential need for conflicts waivers, and escalates complex issues to the Director or Manager of Conflicts and Intake, as appropriate; 
• Assists with drafting and revising conflicts waiver language, as necessary and subject to appropriate supervision; 
• Requests and records all necessary conflicts resolution documentation, including conflicts waivers or engagement letters; 
• Reviews intake requests to ensure that all provided information is complete and accurate; 
• Generates new client matter numbers and assists in the maintenance of client and matter data in the firm’s conflicts database; 
• Assists in providing training and guidance to internal customers regarding conflicts and intake policies and procedures;  
• Contributes to process, procedure, and technology improvements to provide optimum customer service and efficiency; and  
• Performs research and other special projects, as assigned. 

Qualifications 

• Experience in a law firm conflicts department strongly preferred or other experience in a compliance, regulatory, financial or legal environment; 
• A general understanding of legal conflicts, related ethical rules, and current developments in professional services risk management; 
• Database research experience preferred (such as CapitalIQ, Intapp, and Lexis); 
• Exceptional critical thinking and analytical skills; 
• Acute attention to detail, as well as organizational and research capabilities; 
• Excellent decision-making skills and demonstrated ability to think on one’s feet; 
• Ability to work under tight deadlines and be flexible in order to respond quickly and positively to shifting demands and opportunities; 
• Excellent interpersonal skills and ability to work in a team-oriented and collaborative environment; 
• Exceptional communication and customer service skills; 
• Ability to take ownership of multiple tasks and projects and work independently to resolve issues; 
• Receptive to constructive feedback and ability to accept direction;  
• Ability to exercise discretion and maintain strict confidentiality of the firm’s confidential information; and 
• Proficiency with Microsoft Office Suite, as well as web-based systems preferred. 

Compensation range is $76,000 to $95,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. 

Search firm submissions are not requested nor considered for this position.

Foley Hoag LLP can hire employees in states where we have registered entities. Currently, employees can be located/live in AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NJ; NY; PA; TN; TX; UT; VA; VT. This list is continuously evolving, so please check back with us if the state you live in is on the exclusion list. 

Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner. 

Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact BusinessServicesRecruiting@foleyhoag.com. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process. 

Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.  

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.