Legal Office Administrator 1, OGC

The Department of Community and Economic Development’s Office of Chief Counsel is seeking a skilled and professional Legal Office Administrator to support the legal and operational functions of the Commonwealth of Pennsylvania. This role is ideal for someone with strong experience in legal support and office management who thrives in a fast-paced, detail-driven environment. If you are looking for a meaningful career where your organizational expertise and professionalism make a real impact, apply today and take the next step in your career.

In this role, you will provide high-level administrative and analytical support to the Department of Community & Economic Development’s Office of Chief Counsel, performing independent, management-level legal support work across multiple practice areas. You will serve as a key resource to several legal teams, ensuring accurate tracking, coordination, and execution of essential legal processes.

Key Responsibilities

• Support the Local Government Unit Debt Act (LGUDA) team by reviewing filings, tracking fees, and maintaining accurate records within the LGUDA database.
• Assist the Right-to-Know Law team by coordinating with program offices to gather responsive materials and working with the supervising attorney to ensure timely, compliant responses.
• Provide support to the Financing Transactional team, including tasks related to closing and funding loan transactions.
• Deliver general administrative and legal support to the entire Office of Chief Counsel as needed, ensuring smooth daily operations and consistent workflow.

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment.
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Salary

• $51,971 - $79,062/year

Qualifications

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must have at least two years of experience using Microsoft Excel.
• You must have at least two years of experience using Microsoft Outlook
• You must have at least two years of experience using Microsoft Word.
• You must have at least two years of experience with strong working knowledge of core legal terminology, consistently applying it with accuracy across daily operations.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review theGuidance for Generative AI Tools & Job Seekersfor additional information.

How to Apply

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Benefits

Learn more about our Total Rewards by watching this short video!

See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.