Intellectual Property Docketing and Project Coordinator

February 2025

Intellectual Property Docketing and Project Coordinator

Rochester, NY

Harter Secrest & Emery is a full-service law firm founded in 1894, with offices in Rochester, Buffalo, Albany, Corning, and New York City. With over 120 lawyers, we offer the depth and breadth of legal talent and experience necessary to achieve exceptional results for our local, regional, and national clients. 

We are seeking a detail-oriented and organized full-time Intellectual Property (IP) Docketing and Project Coordinator to join our team. The ideal candidate will be responsible for managing the IP docketing system, coordinating IP-related projects, and ensuring compliance with all relevant deadlines and procedures. This role requires excellent organizational skills, attention to detail, and the ability to work independently. This position will be part of a cohesive team that provides support to clients, attorneys, and a paralegal.

Job Responsibilities:

• Review and Identify incoming USPTO office actions and docket the action accordingly
• Review and docket all incoming and outgoing US and Foreign prosecution
• Prepare and facilitate our biweekly global docket meeting.  Update any information in Pattsy Wave after the meeting.  Send docket reminders to the attorney/admin
• Maintain communication with attorneys and legal assistants to make sure deadlines are met
• Run any requested reports for attorney/admin out of Pattsy Wave, as needed
• Organizes patent materials and files USPTO account documents into electronic files accordingly
• Assist with information disclosure statements, as needed
• Assists with overflow of electronic filing submissions with the United States Patent and Trademark Office
• Generate automated letters from the IP Docketing database as needed
• Research new legislation and regulations; implement changes to the docket accordingly 

Education / Experience Requirements:

• Associate’s degree required; a minimum of five (5) years IP experience preferred; docketing experience strongly preferred
• Ability to work effectively with a variety of clients and staff; proven ability to provide exceptional client service
• Excellent written and verbal communication skills
• Attentive to detail; consistently accurate with names and numbers
• Ability to proofread and check typed material for grammatical, typographical, spelling, word usage and format errors
• Competency in Microsoft Word, Excel, and Outlook; knowledge of Pattsy Wave docketing software a plus
• Strong organizational skills; ability to respond to multiple priorities and deadlines
• Ability to work independently and as part of a team

Recruiting Information:

• Competitive compensation dependent upon education and relevance of prior work experience
• Excellent benefits package
• FLSA Classification: Hourly 
• Salary Range: $25-$34 per hour 

Apply on-line at www.hselaw.com (select “Careers”). EOE

HARTER SECREST & EMERY LLP IS COMMITTED TO THE POLICY OF EQUAL EMPLOYMENT OPPORTUNITY.   THIS POLICY EXPRESSLY PROHIBITS DISCRIMINATION ON THE BASIS OF SEX, RACE, COLOR, RELIGION, CREED, NATIONAL ORIGIN, AGE, MARITAL STATUS, SEXUAL ORIENTATION, DISABILITY, GENETIC PREDISPOSITION OR CARRIER STATUS, DOMESTIC VIOLENCE VICTIM STATUS, VETERAN STATUS OR STATUS AS A MEMBER OF ANY OTHER PROTECTED GROUP OR ACTIVITY.