Legal Office Assistant

As the Legal Office Assistant for the City and Borough of Juneau Law Department, you’ll work alongside attorneys and paralegals as part of the team that keeps municipal law operations organized and running smoothly behind the scenes.  

This entry-level position offers a steady, in-person work environment with a high degree of independence and the opportunity to take ownership of a long-term initiative modernizing how the Law Department manages its legal records. Records management and archiving are the primary focus of the position, balanced throughout the week by routine office responsibilities and smaller projects supporting the department’s attorneys and paralegals. 

No prior legal or records management experience is necessary; we’ll provide the training needed to learn the role and succeed. For someone looking to get a foot in the door of the legal field or local government, this is an opportunity to build practical experience, develop valuable professional skills, and become part of the team that helps keep city government working. 

WHO WE ARE LOOKING FOR
We are looking for a focused, dependable individual who:

THE BENEFITS OF JOINING OUR TEAM

The Law Department is a vibrant and dynamic team that values innovation and technology to enhance day-to-day office efficiency. As a member of our team, you will be encouraged to develop new skills and participate in regular administrative meetings and training sessions with staff across all departments. You will have daily interactions with CBJ staff, gaining valuable insight into the functions of local government. Additionally, you will have opportunities to cross-train within the Law Department. We place a strong emphasis on camaraderie and maintaining a healthy work-life balance, both within the department and throughout the organization.

WORKING HOURS AND LOCATION

This position works Monday through Friday, 8:00 a.m. to 4:30 p.m.  The Law Department offices are currently located at One Sealaska Plaza, Suite 202, in Juneau, Alaska. The Legal Office Assistant has a dedicated private office within the department.

As the Legal Office Assistant, the majority of your time will be dedicated to records management and archiving. You will work through long-term projects to review, organize, scan, label, and index closed legal files, helping convert paper records into organized and searchable electronic files. You will also help prepare records for secure storage or destruction in accordance with established procedures. Over time, your work will help reduce the department’s reliance on paper records and make years of legal information easier for staff to locate and access.

Alongside your archiving work, you will provide day-to-day office coverage by answering phone calls, taking messages, monitoring shared email inboxes, and assisting occasional walk-in visitors. You will help make sure incoming information and requests are directed to the appropriate staff member quickly and professionally. 

You will also support the attorneys and paralegals with a variety of smaller administrative and legal-support projects. This includes handling incoming and outgoing mail, scanning and assembling basic legal documents, updating legal reference materials, keeping shared office and conference spaces organized, assisting with minor technology troubleshooting, organizing, parsing discovery files for litigation casework, and other projects as assigned.

Education:      

High School graduation or the equivalent.

Experience:    

Three (3) months of work experience that includes clerical responsibilities.

SUBSTITUTION:       

Post-secondary education may be substituted for the required experience on

the basis of: three (3) semester or four (4) quarter hours of post-secondary

education are equal to one month of experience

At the time of application, applicants are required to submit a cover letter and resume.

HIRING MANAGER CONTACT INFO

Hiring Manager:  Junnie Chup, Law Office Manager

Phone Number: (907) 586-5242

Email:  Junnie.Chup@juneau.gov

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education 
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.  

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.  

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or human.resources@juneau.gov.

For applicant password assistance, please visit:  
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.