Paralegal Support Specialist

Job Purpose:

The Paralegal Support Specialist provides administrative, legal, and operational support to the Risk Management Department. This role assists with contract and subcontract processing, insurance and bond coordination, claims support, document drafting, and regulatory recordkeeping. The position serves as a key support function bridging intern‑level administrative tasks and Paralegal I / Risk Specialist responsibilities.

Essential Duties Responsibilities: 

• Assist with drafting, processing, and coordination of contracts, subcontracts, change orders, and related documentation.
• Assist with contract and subcontract reviews under the direction of the Risk Manager or Paralegals.
• Prepare, format, and process NDAs, addenda, notices to owners, and other related correspondence.
• Upload executed contracts and related documents into Costpoint or other company systems.
• Maintain subcontract, contract, and claims logs with accuracy and attention to detail.
• Assist with inputting contract IDs.

2. Insurance, Bonds & Compliance

• Request, review, and process Certificates of Insurance for contracts and subcontracts. 
• Assist with ordering and tracking bonds, as requested. 
• Assist with licensing related duties and documentation.

3. Administrative & Department Support

• Assist with general document preparation, formatting, filing, and record retention. 
• Draft routine correspondence, memos, and departmental communications. 
• Support special projects and overflow tasks for the Risk Department, as assigned. 
• Provide administrative support to Paralegals and Risk staff to ensure efficient department operation
• Other Duties as assigned. 

Minimum Qualifications:

• Associate’s Degree in Paralegal Studies, Legal Studies, Risk Management, English, or related field required; Bachelor’s Degree preferred. 
• One (1) year of experience in an administrative, legal, or risk‑related office setting preferred (internship experience may be considered). 
• Equivalent combination of education and experience may be considered

Required Skills & Competencies:

• Proficiency in Microsoft Word, Excel, and Adobe/PDF editing software. 
• Strong written, drafting, editing, and verbal communication skills
• Excellent attention to detail with the ability to track, follow up, and manage multiple tasks. 
• Ability to understand and apply legal terminology and contractual concepts. 
• Strong organizational and time‑management skills. 
• Ability to maintain strict confidentiality of legal, claims, and employee information. 
• Positive, professional attitude with the ability to work collaboratively across departments. 
• Commitment to observing and upholding CROM Core Values

Working Conditions:

• Office and computer‑based work. 
• Professional office environment. 
• Standard schedule of 8:00 AM to 5:00 PM, Monday through Friday. 
• Occasional deadline‑driven work requiring flexibility.

EEO Statement: CROM, LLC is an equal employment opportunity employer who may provide reasonable accommodation to enable individuals with disabilities to perform the essential functions of the job. EEO/VETS/DISABILITY