Law Firm Administrator

We are seeking a Law Firm Operations/Administrator to join our team! You will perform HR, Finance, and Operations duties associated with the day-to-day operations of the firm. The legal administrator acts as the integrator by implementing processes, procedures, and firm infrastructures that support the firm's goals. This position is hybrid remote/in-office and will require travel between Rockville, MD and Baltimore, MD.

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Qualifications:

· SHRM certification

· MBA, Master's degree

· Finance experience (15-million-dollar budget)

· Operations experience within a "client care" type of organization

· Strong leadership skills

Responsibilities:

· Work with leadership to create strategic plan and budget

· Coordinate the implementation of strategic plan

· Oversee billing, AR, AP, and financial reporting activities

· Establish and document financial system policies and procedures

· Review and analyze monthly financial metrics and establish new reports or dashboards as needed

· Review and discuss financial reports and analysis with Owner and CPA monthly

· Manage cash flow and financing activities

· Implement strategies for increasing profitability and meeting financial goals

· Monitor progress and act accordingly to keep the firm on track to meet goal

· Conduct regular meetings with firm employees

· Establish KPIs and incentive plans for associates & staff, coordinate performance management system

· Identify opportunities to save Owner time through delegation, automation, or staffing

· Provide input on staffing plan for next 1-3 years based on revenue and growth goals

· Coordinate recruiting, hiring, and onboarding of new employees

· Evaluate current compensation and benefits; recommend and implement changes or additions as needed; create compensation plan

· Establish and document HR policies and procedures

· Liaise and coordinate with current vendors

· Conduct operations audit

· Address technology and process issues

· Coordinate and ensure compliance trainings are undertaken at required intervals (e.g., PCI trainings, NY Sexual Harassment trainings, Cybersecurity trainings)

· Recommend and implement systems (e.g., policies, procedures, and oversight) aimed at reducing risk such as separation of duties