Legal Assistant

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an experienced full-time Legal Assistant for our Indianapolis office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced environment. The general business hours are 8:30am to 4:30pm, Monday through Friday. This is a non-exempt, in-office position with no remote work available.

The starting hourly rate for this position is $27.47, contingent upon level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible. 

Duties/Responsibilities:

· Coordinate appointments, phone conferences, and meetings, including all correspondence

· Assist attorneys with calendar management

· Manage legal documentation and correspondence, including the mailing/shipping necessary

· Prepare New Client Intake Forms

· Prepare New Client Packets (including Engagement Letters and Retainer Agreements)

· Assist with client marketing events 

· Assist with billing entries

· Prepare letters and correspondence to clients and third parties

· Profile document management database with all relevant documents, emails, etc.

· Organize and maintain client documentation in physical and electronic format

· E-Recording of Association documents

· E-File court documents in various Indiana courts

· Copy, collate, and prepare court documents for service via the sheriff’s office or certified mail

· Implement and improve upon administrative processes for more efficient workflow

· Provide status updates to the legal team

· Any other duties as assigned

Required Skills/Abilities:

· 3+ years of practical experience as a legal assistant preferred

· Ability to focus on tasks at hand despite busy environment

· Excellent communication skills, both verbal and written

· Able to work in a fast-paced environment with challenging tasks and daily deadlines

· Must be proficient with Microsoft Office Suite programs (Outlook, Word, Excel, Teams)

· Must be able to type greater than 50 wpm with greater than 90% accuracy

· Must have strong organizational and interpersonal skills

· Must be comfortable working independently yet be a team player

· Attention to detail and proofreading skills required

· Experience with LexisNexis preferred, but not required

Physical Requirements:

· Prolonged periods of stationary work at a desk and computer

· Prolonged periods of standing

· Occasional lifting and moving of items weighing up to 50 pounds

To be considered for this position, you MUST apply at:

https://recruiting.paylocity.com/recruiting/jobs/Apply/457191/Kovitz-Shifrin-Nesbit/Legal-Assistant