Accreditation Document Control Specialist - Quality Mgmt - Full Time

• Educates and disseminates accurate information organizationally on ISO 9001:2015 Quality Management System (QMS) document control requirements.
• Serves as system resource in accreditation and regulatory standards regarding policies and forms control.
• Manages the process of creation, review, approval, and issuance of KHI controlled documents, forms, policies to fulfill document control requirements of the organization and ISO 9001:2015 QMS. 
• Develops and manages user requirements and contributes to the configuration, validation, implementation, and lifecycle management of electronic policy and forms platforms as required by ISO 9001:2015 QMS.
• Manages the policy management system workflows and oversees the assignment of reviewers/approvers.
• Manages the document management system workflows to ensure adherence to document control requirements.
• Manages document assignment type (i.e.; record, tool, educational, etc.) within the organization ensuring proper document identification per document control requirements.
• Manages the internal identification, approval and retention for use of external documents determined to be necessary by the organization per the requirements of ISO 9001:2015 QMS. 
• Serves as document and records management subject matter expert during regulatory surveys.
• Analyzes new documents and policies ensuring approved templates and procedural processes are met in alignment with KHI organizational and ISO 9001:2015 QMS requirements.
• Manages Policy Committee to facilitate policy development and changes aligned with accreditation, certification, and regulatory standards. 
• Manages Forms Committee to facilitate forms development and changes aligned with accreditation, certification, and regulatory standards.
• Collaborates with Information Systems on the electronic forms platform management.
• Ensures new documents are compliant with approved templates and procedures.
• Directs document initiators, owners, and users in proper document and policy management to ensure compliance with all applicable procedures/regulations and instructs users with policy management system workflow related issues.
• Conducts education and training to organizational leadership on document control processes aligning with ISO 9001:2015 QMS requirements.
• Manages the periodic review of controlled documents and partners with document owners to ensure periodic reviews are completed within the required timelines.
• Advances the continuous improvement of the policy and document management systems.
• Other duties as assigned.

Education:  An associates degree in a related field of study or equivalent experience

Experience:  Two (2) years’ experience in Document Control (clinical/medical documentation, form or policy writing, paralegal, etc.)

Skills and Knowledge:

• Knowledge of ISO 9001:2015 Quality Management System requirements.
• Demonstrated experience managing controlled documents and document change control processes.
• Strong proficiency with Microsoft Word, Adobe Acrobat, document formatting, and processing.
• Graphic design skills.
• Ability to work effectively across sites and across organizational levels.
• Demonstrated good collaboration skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently and collaboratively in a fast-paced, team environment.
• Recognize difference between urgent and non-urgent documents and prioritize accordingly.

Education: Bachelors Degree or course work in legal studies

Experience:  Health care experience 

• Visual acuity
• Ability to sit at a computer for up to five hours a day
• Minor lifting, up to 25 pounds