Facilities Coordinator

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Facilities Coordinator Details:

We are seeking a reliable and service-oriented Facilities Coordinator to support the day-to-day operations of our Phoenix office. This role is responsible for ensuring a well-maintained, organized, and fully functional workplace environment. The ideal candidate is highly responsive, detail-oriented, and comfortable handling a mix of administrative and hands-on facilities tasks in a professional services setting.

Position responsibilities include, but are not limited to the following:

• Office Services & Inventory Management
  • Oversee procurement, inventory control, and distribution of office supplies firmwide, including standard and specialized materials (e.g., custom letterhead, envelopes, estate planning binders, stamps, and corporate seals)
  • Coordinate supply needs for trial preparation, firm events, and satellite offices
  • Respond to employee requests for supplies and basic ergonomic equipment
• Facilities Operations & Vendor Coordination
  • Initiate and manage work orders across all facilities systems, including HVAC, electrical, plumbing, security, and janitorial services
  • Serve as a liaison with building management, engineers, and third-party vendors to ensure timely resolution and service excellence
  • Monitor and track facilities requests through completion, maintaining clear communication with stakeholders
• Onboarding, Offboarding & Space Planning
  • Prepare offices and workstations for new hires and departures, ensuring readiness and adherence to firm standards
  • Maintain accurate employee rosters and support onboarding/offboarding processes in partnership with IT and firm leadership
  • Assist with maintaining seating charts and space reconfigurations to support business needs
• Office Moves & Maintenance
  • Manage furniture installations, repairs, and reconfigurations, including workstations, seating, and ergonomic equipment
  • Coordinate with vendors for larger projects and ensure proper assembly and placement
  • Install and maintain office fixtures and wall hangings, including artwork, diplomas, and whiteboards, in alignment with firm standards
• General Facilities Support
  • Assist with key distribution and basic key tracking
  • Support office safety efforts, including maintaining AED cabinets
  • Provide light housekeeping support and assist with loading/unloading supplies or deliveries as needed

Experience and Qualifications:

• 1 to 3 years of experience in facilities, office services, or administrative support
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and respond to requests in a timely manner
• Solid communication and customer service skills
• Ability to perform physical aspects of the role, including moving office equipment and setting up workspaces
• Ability to lift and carry up to 50 pounds on a regular basis
• Preferred Qualifications:
  • Experience in a corporate or professional services environment
  • Familiarity with work order or ticketing systems
  • Basic understanding of office safety and ergonomics

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.  Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.