Associate Fiscal Analyst

The Judicial Council of California is accepting applications for the position of Associate Fiscal Analyst (AFA) in the Systems & Accounts Receivable unit for the Branch Accounting and Procurement (BAP) office.

The Associate Fiscal Analyst is directly responsible for the recognition of transactions, reporting, maintaining, and monitoring of Accounts Receivables (AR) for all of the Trial Court Facilities, as well as other revenue, abatements, and reimbursements owed to the Judicial Council of California (JCC). This position reconciles the subsidiary records, including account analysis of account receivable and revenue accounts, to the general ledger (GL) and to accounts maintained by the State Controller’s Office (SCO). The incumbent’s duties will include maintenance of customer profiles and contract agreements; the analysis of credit card payment and reimbursement activities for the JCC offices and other Judicial Branch Entities (JBEs); reviewing and correcting quarterly billable transactions; creating customer invoices for receivable accounts recording and mailing; providing AR Aging reports to offices and JBEs for review; and submitting bad debts to Franchise Tax Board (FTB) to recover funds owned to the state. Work is performed within the Financial System for California (FI$Cal).

This Associate Fiscal Analyst works independently with moderate to limited supervision. The incumbent will report to the Fiscal Supervisor in the Systems and AR unit but will also provide support to the Principal Manager and other Fiscal Supervisors in Accounting Services as needed.

The Judicial Council
The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the downtown Civic Center BART station.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person on Wednesdays at the Judicial Council’s San Francisco office and reside in the areas surrounding this location. Beginning January 2025, employees will work in the office at least two days per week.

Duties

• Monthly and quarterly review and billing of revenue licenses/tenants and shared costs incurred from counties in Court Facilities and the monthly setup of payroll account receivables (AR).
• Review SCO payroll setup documents, create employee identification and customer profiles for the new hire, establish payroll receivable accounts, and maintain the account receivable aging and collection activities.
• Review and reconcile subsidiary ledger to the reimbursement, revenue, and abatement accounts in the general ledger for month-end closing.
• Verify that all the transactions including invoices, debit invoices/memos, credit invoices/memos, and receipts were completed properly. Review and inspect the AR Aging report and the Trial Balance report to ensure transactions were completed accurately using correct transaction types and correct corresponding funds.
• Review and reconcile outstanding debts from employee payroll AR and salary advance reports.
• Prepare FTB Intent to Participate form for Executive Director signature, collect dunning notices from Human Resources (HR), and mail out pre-intercept notices to the debtors.
• Review checks received by JCC to determine if check received is due to JCC before bank deposit, if not, correspond with internal/external contact to return payment to payor. If due to JCC, post checks onto the deposit log.
• Prepare and process remote deposits for JCC and JBEs.
• Reconcile and review inbound deposits from the State Treasurer’s Office.
• Review and reconcile transactions posted to the zero balance accounts to the receipts provided by JCC offices and JBEs. These also include transactions from a web-based payment portal. Communicate discrepancies, if any, to the program staff for correction.
• Prepare and furnish required annual report to the State Controller Office (SCO) detailing JCC’s accounts receivable portfolio. This report balances with JCC’s Report 7 in the year-end financial statements sent to SCO.
• Coordinate, complete, and submit required annual Accounts Receivable Report to SCO.

Other Duties and Responsibilities:

• Assist with the completion of various duties assigned due to staff shortage (occasionally).

Salary

• $6,708 - $9,391/month

Qualifications

Bachelor’s degree, preferably in business, finance, accounting, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Two years as a Fiscal Services Coordinator working in the procurement or accounting function with the Judicial Council of California or two years of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Coordinator in a California Superior Court or California state-level government entity.

Desirable Qualifications:

• Experience working with FI$Cal.
• Intermediate Microsoft Office skills.

Other Information

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.

How to Apply

This position is Open Until Filled and requires the submission of our official application, responses to the supplemental questions, and a resume. To ensure consideration of your application for the earliest round of interviews, please apply by December 27, 2024.

To complete an online application, please click on the Apply for Job button.                                                                                                                                  

The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through HumanResources at (415) 865-4260. Telecommunications Device for the Deaf (415) 865-4272.

Supplemental Questions

To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain why you’re interested in this position and what skills you’d bring to it. 
    

Benefits

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

Equal Employment Opportunity

The Judicial Council of California Is an Equal Opportunity Employer.