Supervising Legal Clerk - Probation Department

The Supervising Legal Clerk position is responsible for supervising the legal clerical staff of the Probation department; performing specialized clerical work of a legal nature where the majority of tasks are completed for attorneys, the courts, or the criminal justice system; providing administrative assistance to the department head; and performing other related work as required.

Typical Tasks and Representative Duties

(Not in order of importance)

• Coordinates and supervises the work of a clerical staff.
• Plans and organizes workload and assignments.
• Coordinates payroll and personnel transactions.
• Attends and may lead meetings with departmental staff and other departments and agencies.
• Maintains a working knowledge of the various systems and procedures in the department.
• May assist in the preparation of the departmental budget.
• Keeps abreast of legislation affecting legal procedures and county and special districts' organization.
• Implements and develops new office procedures as necessary.
• Trains and evaluates the performance of employees and makes recommendations to appointing authority regarding selection and discipline.
• Provides assistance to the administrative staff of the department.
• Gathers information and compiles reports, maintaining confidentiality regarding attorney-client communications.
• Checks legal references for correct citations.
• Prepares recommendations for solving various problems or improving processes.
• Maintains familiarity with the office equipment in the department.
• May be required to operate, or may supervise operation of, various office equipment.
• Estimates supply and equipment requirements and maintains inventory of all supplies.
• May perform highly complex and difficult legal clerical work requiring considerable independent judgment as needed.
• Performs other related duties as assigned.

Click here to view detailed job description.

For more information regarding the Probation Department, please visit our website at Probation - County of San Luis Obispo.

Note: This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time throughout the County.

Education and Experience

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes:

Four years of clerical experience in a legal office or court OR one year of experience equivalent to a Legal Clerk III.

                                                           

Applications, including answers to supplemental questions, must be submitted online by the final filing date. Apply for this position at governmentjobs.com/careers/slocountyca. 

Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process. 

If you have questions or would like to discuss the opportunity further, please contact Human Resources at hr@co.slo.ca.us. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.

Personal History Statement - Public Safety Dispatcher Form 2-255:

All applicants that are invited to department interviews will be required to complete, sign, and return a Personal History Statement (PHS) directly to the Probation Department. More details and instructions will follow after the final filing date with a status of your application. The personal history statement form can be accessed at https://post.ca.gov/Forms under the Background/Hiring section.

Polygraph Exam:

The polygraph examination will measure the accuracy of information given during the background investigation process and is part of the background investigation. 

Background Check:

To accept a position with the Probation Office, you must successfully complete a Background Investigation.  Below is a partial list of offenses or issues that may disqualify you from successful completion.  Please review the below list:

• Any felony conviction
• Recent misdemeanor conviction, or any two misdemeanor convictions as an adult
• Poor employment history
• Any sale, manufacture, or cultivation of illegal drugs
• Recent use of illegal substances such as opiates, hallucinogens, injectables, cocaine, methamphetamine, or similar substance
• Poor driving record such as numerous hazardous traffic violations or chargeable accidents
• Recent conviction for driving under the influence of alcohol and/or drugs, or any two convictions for this offense as an adult
• Any act of domestic violence, as defined by law
• Any crime committed against a child
• Behavior or derogatory remarks constituting discrimination or bias toward others based on their race, religion, gender, national origin, ethnicity, sexual orientation, or other protected class
• Any material misstatement of fact or intentional omission of information during the application or background process

Issues that arise during the investigation process will be assessed, and judgement and discretion will be used to determine the employability of the candidate. Where there is evidence of a candidate’s past use of controlled substances, many factors shall be used to determine the employability of the individual such as a pattern of use, kind of drug used, circumstances of the start of the drug use, treatment, behavior, and attitude since discontinuance, etc. Please note that a history of using controlled substances does not result in automatic disqualification from the selection process. Prior to disqualifying any candidate whose profile falls within the provisions of the policy, the candidate shall be given the opportunity to present any and all evidence of mitigating facts that the candidate feels should be considered by the hiring authority. The results of these examinations and the background investigation shall be confidential and shall not be available to the candidate or any unauthorized individuals for review.

Please note that references will not be contacted until the end of the process.

Reasonable Accommodation Notice
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail hr@co.slo.ca.us for more information.

Veteran's Preference Points 
If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran's preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points.  Click here for more information and to learn how to apply for this benefit.  Please note that Veteran’s credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.

Equal Employment Opportunity 
The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at (805)781-5959.