Legal Secretary I - District Attorney - J01120 - 35200

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SUMMARY: Performs legal secretarial functions which follow established procedures and require some judgment regarding which procedures to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Types and files court documents.

Distributes documents to correct agencies in a timely manner.

Assist Prosecutors as needed in completing and filing documents.

Keeps database updated with asset forfeiture file information.

Files cases with Attorney General's Office.

Types motions to revoke and final judgments accurately and files with appropriate Court Clerk.

Follows-up on pending judgments with prosecutors and file pending paperwork with District Clerk's office.

Types correspondence as needed.

Types accurate indictments for Grand Jury consideration.

Types and files witness fee claim statements with District Clerk's office.

Notarizes documents as needed.

Backs up Receptionist and Administrative Secretary as needed.

Inputs new cases received from the Corpus Christi Police Department.

Runs labels and criminal history.

Logs in video tapes.

Types in no charges and completes "bonded out" or "in jail" forms.

Prepares Initial Appearance List every Tuesday.

Performs other clerical duties as required including filing, indexing, recording information, making copies, sorting and distributing mail, providing notary services, etc.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County’s insurance carrier.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED) with courses in typing and computers and two years of responsible clerical work experience; at least six months of legal secretarial experience with a governmental entity is preferred.

Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS: Texas Operator's Driver's License; Notary Public Certification must be obtained within six months of appointment.

OTHER SKILLS AND ABILITIES: Ability to understand and follow oral and written instructions.

Ability to proofread for accuracy.

Considerable knowledge of justice system procedures and functions, modern office practices, legal documents and terminology.

Ability to work independently with little or no supervision.

Ability to file numerically and alphabetically.

Ability to type from 45-60 wpm depending on the exact position.

Ability to operate or demonstrated ability to learn to operate a copier, computer, fax machine, Dictaphone, TV-VCR and camera.

Excellent command of English grammar and spelling.

Ability to make judgments regarding appropriate response to routine questions and situations or referring situation to appropriate supervisor.

Ability to maintain effective working relationship with other county employees, attorneys, court personnel, law enforcement agencies and the general public.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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