Senior Office Specialist

• Greets the general public in person and on the telephone 
  • Assists at the reception desk as needed. Often takes call from the public or other parties regarding related cases, e.g., attorneys, victims, and officers.
• Performs computer input & related research 
  • Updates electronic case management systems (PBK).
  • Composes correspondence as needed.
  • Prepares some statistical reports as required.
  • Files appropriate legal documents with the courts and in office files on a daily basis. This includes e-filing.
  • Obtains Criminal Histories using LEDS.
  • Obtains certified copies of documents from other jurisdictions.
• Performs Direct Support to Assigned Deputy District Attorney 
  • Completes required data entry on criminal cases and independently assess next action to be taken.
  • Requests and ensures all discovery is provided to appropriate parties in a timely manner and invoiced accordingly.
  • Requests police reports and other records from agencies or providers.
  • Makes copies of all documents received electronically and provides to defense counsel as discovery.
  • Ensures files are assembled and have proper paperwork for court.
  • Issues subpoenas’ and follow up on service.
  • Calls witnesses, officers, and parties, regarding trial status.
  • Completes daily filing as required.
• Performs data entry of discovery invoices and appropriately sends corresponding

KNOWLEDGE OF:

• Office procedures and alphabetical filing.
• Confidentiality rules, especially those specific to program area.
• Appropriate Agency partners and community resources.

• Organizing materials and documents.
• Developing and maintaining professional relationships.  
• Communicating orally and in writing.

• Respond to general & specific questions regarding the District Attorney’s Office inclusive of the ability to accurately provide information in reference to case status and refer to appropriate program partners.
• Interact effectively with persons in difficult and stressful situations.
• Maintain cooperative professional relationships with customers, peers, supervisors, managers, and the community in general. 
• Write concisely and perform administrative tasks, including documenting via electronic systems.
• Operate in the Microsoft Windows environment inclusive of using Excel, database management and record keeping programs.
• Attend work as scheduled and/or required.

MINIMUM EXPERIENCE AND TRAINING:
High school diploma/GED and one year related clerical experience.  Experience in a Legal Office is preferred.

OTHER REQUIREMENTS:
Ability to secure and maintain a driver’s license valid in the state of Oregon, or an acceptable alternative means of transportation. May be required to drive a County vehicle. Employees authorized to operate a private vehicle on County business are required to carry a valid driver’s license and liability insurance minimums as outlined in ORS 806.070.

May be subject to successful completion of a background check.