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Duties: Reporting to a Hearing Examiner or Legal Assistant 2, the incumbent of this position will work in close association with investigators, Office of General Counsel (OGC) attorneys, respondents, court reporters, and other administrative staff performing a variety of paralegal activities for the Office of Administrative Hearings (OAH). Responsibilities may include scheduling hearings; maintaining databases and case tracking systems; compiling and organizing hearing files and records; preparing and assisting in the preparation of legal documents; conducting routine legal research; preparing subpoenas and correspondence.
Duties include, but are not limited to:
• Prepare correspondence and all relevant case materials for hearings.
• Assist in the administration of hearings, by completing a variety of activities.
• Provide a preliminary analysis of information to Hearing Examiners.
• Prepare documents and draft legal documents.
• Prepare subpoenas and arrange for service.
• Arrange for the filing of legal memorandum and other legal papers.
• Assist with resources and supportive material for Hearing Examiners.
• Conduct research into legal matters where precedent is expected to exist, analyze materials, and present both verbal and written comments on findings.
• Prepare and maintain case files and calendars, record and monitor the status of dockets, deadlines, and final decisions.
• Assist the Hearing Examiners in connection with confidential legal matters.
• Perform other duties as assigned.
- $54,860 - $66,634/year
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:
Required experience:
• Two years of full-time experience as a Paralegal/Legal Assistant (see “definition” below)
OR
• An associate degree (or higher) in a paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant program, where either the degree or certificate was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA).
Definition: a Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles, and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight.
Examples of non-qualifying experience: receptionist, records clerk, bookkeeper, office manager.
Substitutions: An associate degree (or higher) in any field, where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA).
OR
Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted as meeting the educational requirements for this title AND two years of experience as a Paralegal/Legal Assistant.
Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 12 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Notes:
*There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM’s EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov).
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.
