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Job Description
Salary
Job Tile: Seasonal Administrative Assistant, Legal
FLSA Status: Non-Exempt, Hourly
Location: New York, NY
Worksite Status: Onsite
We’re Beam Living, a multi-family residential property management company that elevates, oversees, and supports communities throughout New York City. A Blackstone-owned portfolio company, our goal is to create fulfilling places to work, live and grow. We believe in leaving people and places better than we found them, which is why the communities we own and operate are some of the most exciting, vibrant, and iconic in New York City.
We are a group of people who believe in making every day better than yesterday. We put people first because we know that’s how you create incredible communities. We are on a mission to make city life happier – want to join us?
As a Seasonal Administrative Assistant on the Legal team, you’ll help support the Litigation Department and be responsible for assisting with scheduling, coordination meetings, supporting tracking functions and special reports on a regular basis
What you will do:
- Provide support to the Litigation Department in all areas, including but not limited to the drafting, preparation and filing of litigation and pre-litigation documents relating to all legal proceedings.
- Support tracking functions and special reports on a daily, weekly and monthly basis through monitoring and synthesizing information.
- Assist with preparation of litigation files for Court proceedings
- Assist with creation and ongoing maintenance of electronic case files.
- Assist with maintenance of the Court calendar in an effective, transparent, and prompt manner.
- Assist with scheduling and coordination of meetings with internal and external stakeholders.
- Assist with preparation of requests for outsourced matters and legal queries to outside counsel.
- Assist with the preparation of warrants and communications with the Marshall’s office in connection with evictions.
- Assist with legal case timelines and write-ups as needed.
- Develop knowledge in electronic programs used in Litigation department such as Yardi, MRI, and Asana.
- Assist with special projects and requests as needed.
What you should have:
- 1-3 years of administrative assistant experience
- Minimum 6-months experience in a legal environment
- Proficient in Microsoft Word, Excel, PowerPoint
- The ability to connect with others to keep the team aligned and focused.
- An analytical ability to collect and use information to solve complex problems.
- The discipline and willingness to do what needs to be done.
- A love for doing what others won’t and solving difficult problems.
- The flexibility to manage competing responsibilities and last minute requests.
- A desire to grow and take on ever increasing responsibility.
- Excellent problem-solving abilities and attention to detail
- Strong communication and interpersonal skills
- Ability to adapt to new technologies and learn quickly in a fast-paced environment
- Doing any, or all of that, in a multi-family environment would be good too.
What we offer:
We know that if we take care of our team, everything else will fall into place. We aren’t perfect, but we will try to set very clear expectations, always let you know where you stand, and do everything in our power to help you get where you want to go.
At Beam, you’ll be surrounded by people who model our Cultural Responsibilities:
- Be a good neighbor.
- Do the right thing.
- Help others win.
- Be Yourself.
- Be Better Today Than Yesterday (BTTY).
Hourly Rate: $21.00 – $26.00
Exact compensation may vary based on skills, experience & location.
Benefits: Beam provides a variety of benefits to team members, including health insurance coverage eligibly on your first day of work, retirement savings plan, paid parental leave, educational assistance, mental health resources, paid holidays and paid time off (PTO).
A few of the people you will work with:
Jason
Rajiv
Orlando
Naureen
Laura
Beam Living believes that diversity, equity, and inclusion among our teammates is critical to our success as a company. However, it is not enough to just BE diverse, diversity must be embraced! We want you to feel comfortable bringing your best self to work, which is why Beam Celebrates how diversity contributes to a welcoming inclusive environment where everyone belongs.
To further our commitment to fostering an environment that welcomes and embraces diversity, all employment decisions at Beam Living are based on individual qualifications, business needs and job requirements without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, pregnancy, genetic information, marital status, amnesty, or status as a covered veteran or any other status protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
- $21 - $26
