CORRECTIONAL RECORDS CLERK II

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a Correctional Records Clerk II (CRC II) to perform complex clerical work. The Correctional Records Clerk II will process and maintain the master records files for all inmates in the Arizona Department of Corrections Rehabilitation & Reentry. Under supervision, the CRC II will research and compile data for reports and responses to inquiries, sorts, posts, files retrieves, and replaces documents and information in offender master files. This position also researches and gathers information for agency staff, court officials, law enforcement agencies, and others. The CRC II will require essential knowledge of special laws, rules, and regulations pertaining to release or inmates’ records information.

Duties

- Processes and completes certification of prior conviction packet requests that come from the prosecutor’s office: Federal, State, County, District, and Attorney General’s Office
- Responds to telephone inquires for information, researches and retrieves information for special projects
- Facilitates and conducts daily inmate record maintenance activities pertaining to new intake and releases list
- Acknowledges notification requests from other agencies
- Reviews court documents, enters data into computer system, opens and distributes mail
- Establishes, processes and maintains master record files
- Researches and complies data for reports and responses
- Sorts, files, copies, retrieves and replaces documents and information in offender master record files
- Attends mandatory training classes
- Drives on State business
- Perform other duties appropriate to the assignment

Salary

• $33,600

Qualifications

Knowledge of:
- ADCRR policies and procedures pertaining to offender files
- State statutes pertaining to the release of information
- Arizona Correctional Information System (ACIS)
- Alpha/numeric digit filing systems
- English language usage and spelling
- Office practices and procedures
- Customer service skills
- Attention to detail
- Personal computers and software including Google Suite
- Compliance with outside agency rules and regulations for storage and retrieval of offender records

Skill in:
- Effective written and verbal communication
- Operation of computer terminal, office machines, and equipment
- Monitoring the accuracy of offender records and documents
- Effective time management and organization of duties
- Critical thinking skills
- Interpretation of time computation records for release dates

Ability to:
- Multi-task
- Learn through repetition, practice, and on-the-job training

Selective Preference(s)

- One (1) year of experience interpreting court documents and legal terminology
- Experience with Arizona Correctional Information System (ACIS)
- Previous filing experience in an office environment
- High School Diploma or General Education Development (GED)

Other Information

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

How to Apply

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Benefits

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.