Administrative Assistant

What’s your purpose?   

Have you considered investing in your community?  Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives.  

Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement!  

Working at Pinal County is an investment in YOU.  Apply today and find out why Pinal County is more than just a job.  Read more about the position and see if it is a good match for you.  We are growing so be sure to check out all of our other opportunities as well!  

Working at Pinal County is an investment in YOU.  

Apply today and find out why Pinal County is more than just a job. 

 Before you apply, watch this video to learn helpful tips for completing an application at Pinal County:

Application Tips

• Answer questions from staff and the public.
• Compile information and prepare reports.
• Format, compose, type, and prepare routine correspondence.
• Maintain office records and files.
• Prepare and process confidential and sensitive documents.
• Schedule meetings.
• Screen telephone calls and route to appropriate individuals.
• Take meeting minutes.
• Responsible for inventory and ordering supplies.
• Gather information from various agencies.
• Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
• Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
• Receive and paying invoices.
• Schedule appointments.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

• Demonstrated attention to detail with the ability to accurately review, redact and disseminate records in accordance with Arizona victims' rights laws, ensuring compliance with statutory requirements and the protection of confidential victim information.
• Proficiency in utilizing case management and electronic document filing systems. 
• Strong organizational and time management skills with the ability to prioritize multiple assignments, meet statutory deadlines, and maintain accuracy in a fast-paced environment. 
• Ability to interpret and apply office policies, procedures, and applicable laws related to records processing and document dissemination. 

• High school diploma or GED equivalent.
• Two (2) years of experience performing general secretarial or office work.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
• Knowledge of office practices and procedures.
• Knowledge of current MS office software.
• Knowledge of filing and recordkeeping.
• Skill in preparing and submitting reports.
• Skill in using data processing systems and other office equipment and machines.
• Ability to maintain complex filing systems.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

NOTICE TO APPLICANTS

 We appreciate your interest in our employment opportunities. At Pinal County, we value

professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration, 

which may impact your future Pinal County applications.  

Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources. 
 

All qualified candidates eligible to work in the United States are welcome to apply. 

However, visa sponsorship is not available.  

Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening.  If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.  

Work in this classification requires an individual to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.